Tips on Obtaining the Best Deal on Office Equipment

Buying office equipments can be very tricky.  While you want to acquire machines that will give you the best services for your business, buying them without the proper knowledge and insight can be more costly.  It can cost you thousands of dollars per machine.  

Operation cost, wide of the mark outputs, and unnecessary maintenance schedules can wreak havoc to your business' resources and can even make your reputation flawed.  And so, choosing the right office equipment and the right deal, whether you are small to medium-size or huge businesses, is essential if you want to save money, value resources, and maintain a good reputation with your customers.

Here are some feasible tips to help you get through the challenges:

1. Know what you need

Not knowing what you need is as bad as not having enough information about the products you want to buy.  Today's technology has provided state-of-the-art products and equipment's built to provide businesses the reliability and efficiency that their customers need.  If you don't know specifically the type of functions you need, you could end up buying the wrong product.

For example, you can evaluate the kind of output you need.  If your business is into marketing or advertising, you may find that getting the best printer with remarkable color rendition can be an asset.  If you want to save money and energy, it is best to attach the machine into a network where people can easily access instead of acquiring dedicated office equipment's such as printer and scanners.

Office equipment nowadays are equipped with multi-functional devices built for the modern office environment.  All you have to do is to find the right function and model to help you create outputs needed by your customers.

2. Do your homework

Try to find suppliers or vendors that will give you the best deal.  However, keep in mind that low prices are not always a bunch of good deals and may not always guarantee reliable services.

When choosing the right supplier, always try to give the greatest attention to details such as flexible options, reasonable prices, availability of discounts for bulk purchases, good warranty, and guaranteed maintenance and repair services.  The last two factors are very important, since even the best products can also wear out in due time.  Hence, getting the best warranty and repair services can put your business' bottom line in the best level.

3. Ask for recommendations or references

Getting the highest quality of service always come with the best testimonials and recommendations from trusted colleagues, friends, or relatives.  Nothing works better than first-hand experience.

In today's highly commercialized world, businesses know how important word-of-the-mouth marketing is.  In fact, it is considered to be the latest trend in marketing and more and more people are getting the best results through this type of promotion.  That's because most people will most likely buy products from suppliers or vendors whose services have already been tested and proven.  And so, referrals or recommendations from other people will help you find the best product and the best deal.

Boiled down, saving money and getting the most out of your office equipment are not entirely dependent on prices and quality alone.  You have to rely on the services and efficiency that their suppliers and vendors provide.  After all, in a built environment like offices, you may need all the services you can get to guarantee satisfaction.  It is useless to buy good products, if people responsible for their quality and efficiency will not stand behind their products.  And so, buying office equipment should never be an either-or thing.  Acquiring the most comprehensive knowledge in choosing the right equipment will always guarantee your business' success.

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Taking Care of Your Office Equipment Properly to Avoid Malfunctions

Just like the machine that our human body is, your office equipment also suffers from downtime.  Much like a very unwell body, when your copier or fax machine goes out of order, a lot of office tasks are put on hold.  This means reduced productivity, not to mention stress and unmet deadlines.  This can be avoided.

Downtime, whether for a short or long period of time, ultimately results in loss of revenue.  There are techniques and tips which can be used to help you prevent downtime.  There are many ways which you can avoid this:

1. Adequate practical knowledge of office staff - It doesn't really take a genius to troubleshoot common office equipment problems, especially when the staff have sufficient technical familiarity, common sense will also do, with these types of equipment.

2. Regular maintenance checks - Prevention is better than cure.  Habitual check-ups of your office equipment keep them well-oiled, so to speak, and avoid any possible downtime.  Although, of course, it doesn't really make it foolproof, you're definitely reducing any possible downtime.

3. Quality office equipment - Quality comes with a price, that's a fact.  However, in the long run, it may prove to be a more practical choice than purchasing a lesser priced counterpart.

With these tips, you will be sure to have lesser occurrences of downtime and a longer life for your office equipment.  You save money by not calling in maintenance for every little technical problem that arises. You can also save money when there is less downtime at the office.

What if your copier suddenly throws up all the papers you feed it and you need all the copies in the next 30 minutes for the upcoming board meeting?  Can you possibly wait for the maintenance crew to show up and repair it?

When it's an emergency such as this, you will have little choice; but to do the job yourself, if you want to get your tasks done on time.  Not only that, it really helps to have some knowledge on how to deal with urgent situations.

Here is a simple step by step procedure on resolving your copier emergency:

1. Try feeding the copier different sizes of paper.  It might be because one of the paper sizes is jamming the machine.  Is the paper simply stopping, or is it crumpling up?

2. Listen to the machine.  What kind of noise does it make- whining, does it seem to be spinning its rollers or does it seems as though its off?

3. If only one size is jamming the copier, then it means that the trouble lies in one of the cassettes.  All you need to do is switch the position of the cassette and there you go.

4. If possible, clean the cassette as well as the rollers which turn the paper.

5. However, if all cassettes seem to be jamming and the paper stops in the machine without crumpling, it's possibly because of worn out rollers.  You can perform the same procedure as above to clean out the rollers.

6. If the machine is jamming and the paper is crumpling, then follow the path of the paper carefully and determine if there is something inside which causes the paper to stop.

7. Listen to your machine; it can save you a lot of time.  If it appears like it is just spinning, its probably  rollers then.  You can try and look at them, since they move the paper through the machine. 

If the copier whines or if it groans just before jamming then you will have to call for service.

It will really help if you are able to address simple office equipment glitches on your own.  Saves you a lot of time and money, and helps you meet your deadlines without waiting for the maintenance crew to arrive and fix these downed machines.

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Konica Minolta Printer and Printers

An environment full of professional approach is one thing that every office around the world craves for. Professionalism needs not only to be practiced by the employees, but from the office management as well.  Apart from soft skills like human management, offices need to create an ambiance that promotes and catalyzes professional atmosphere.  Advanced hardware tools like high-tech workstations and facilities for communication and printing add to overall look of an office.  You don't need your office boy/s to run here and there with loads of printing work.

Talking about printers, it is such a necessity in any office these days that one can hardly do away with it. Everyone in the office needs printouts for different purposes like for notices, press releases, projects, training's, designs, slips, schedules, programs, etc.  Hence, having a multi-function printer is always a better option.

Multi-function printers serve not only your printing needs but they also work as a laser printer, copier and scanner.  Loaded with hi-tech features, they give fast print speeds, and up to 200 sheet input capacity.  Some of the added / optional features of a Multi-function printer that will surely be handy in any office are:

•          24 bit color
•          Direct printing from digital camera
•          Receiving digital faxes from a PC
•         Automatic document feeder
•          Up to 96 MB RAM

Available in stylish and professional designs, your investment is sure to give your lasting returns.  Famed for giving complete customer satisfaction with optimal performance, all leading brands are offering these Multi-function printers.  If you wish that professionalism should prevail in your office then buy one for your office.

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