Tips to Compare Copiers

When you are going out to purchase a copier for your home or small office, you must want to find a copier with the best value and practical features.  Then what you are going to do is to examine different aspects from several different options of the copier, in order to find out the right type and brand to purchase.  So, here are some important tips to compare copiers in a way to get the best unit.

The first thing that you have to do when you are going to compare copiers is to observe each brand of the copier.  There are such kinds of brands that are commonly known as the most popular brands and it brings great quality of its products.  Some of the most popular brands are Canon, Xerox, and Sharp. They are considered as the most popular brands among others.

Secondly, you have to determine what your needs are.  You need to decide whether you are going to make copies in color or just in black and white.  Actually, there are three options of machines that you can select from, which are grayscale, black and white, or color.

Thirdly, what you need to compare is about the price.  Prices can depend on the type, size, and brand. The more popular the brand is, the more expensive the unit will be.

Moreover, you can also make some comparisons by looking at the information from a shopping site.  It will be easier for you to look at side by side the information about the copier you are going to purchase after you narrow down your selections.

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HP Printers Vs Canon Printer

The world today has been incredibly altered by the developments of technology.  You'll be amazed at the many different innovations and modernization's that technology has produced for different machines.  All the mechanisms around us are becoming even more useful as time passes by.  Computers are some of these useful devices, and an HP or a Canon printer would definitely make the set complete.

A lot of printer makes and models have been released in the market, and most of them offer various new features and technological developments.  Each model has a different purpose in printing, but there is one thing you can be sure of: good printers have good reputations.  Examples are Hewlett-Packard and Canon printers.  The two names are well-known because of the excellent features that they offer.

They may be popular, but HP and Canon drove a long way before getting to where they are now.  Making a respectable image in the industry takes a long time, even several years, to establish.  The question now is: which one is better, Canon or HP?  It may not be that easy to tell because the companies have different sets of printers.  In order to find out, let us compare their models.

Firstly, HP and Canon do not have much difference when you talk about conventional printing. The trademark of HP in inkjet printers, the DeskJet series, and the inkjet printers of Canon are quite similar to each other.  The Business Inkjet 2800 from HP and the PIXMA iX7000 from Canon have the same business-quality performance that provides excellent document quality, professional prints, and colorful photos.

Having a photo printer of your own makes printing pictures very easy, and HP and Canon's photo printers are excellent for this job.  HP's Photosmart D7100 and Canon's PIXMA iP6220D are excellent photo printers that offer great features like a 2.5'' LCD color display that allows you to view and edit your photos and print them without a computer simply by inserting memory cards in the memory card slots.

For multi-functional features that are perfect for the office, an all-in-one printer where you can print, fax, scan, and photocopy is the best choice.  An example of this is the K7100 from HP's Officejet 4500 All-in-One series and the PIXMA MX7600 Office All-in-One printer from Canon.  You can use these two machines to print, copy, and fax in full color and receive documents and images in perfect hue.

If you want the latest in printing technology, laser printers offer the best printing quality and speed.  The Color LaserJet CP4025dn printer from HP and the image CLASS LBP6300dn from Canon allows you to save up to 50% of paper with their duplex-printing feature, and save time as well with printing speeds of 30-35 pages-per-minute.  These devices are also network-ready so you can connect and print straight from the internet.

As you can see, HP and Canon printers have a lot in common.  They may have different technologies but their features are a lot alike.  The only difference that they might have would be their prices.  For a more affordable selection, choose HP; but if you don't mind the costs, choose Canon.  Your decision makes the final statement.

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Call 847-398-5212, Rent A Copier, See And Feel Results

We live in a fast society of digital communication.  The problem is with a wide array of text messages, emails, phone calls, and voice mails coming in at a seemingly endless clip, we rarely have the chance to slow down and immerse ourselves in the information being disseminated.  Instead we respond quickly and efficiently, but without any sort of depth of insight; and with very little hands on intensive care.  Focused attention is difficult in the age of the internet.  It is even more difficult when you are trying to read a document on a screen smaller than the palm of your hand.

This is why copier leasing is still a vital investment for any business.  Emails are great in a pinch, but big products require big reports, with easily understood information presented in ways that makes it more thorough and more demonstrable.  We want to be able to explain something effectively and a well-made chart or graph can make that so much easier.  But that same chart or graph that explodes on the pages of a report printed in eye popping color on a copier rental, looks like a tiny view of colorful nothingness on a smart phone.

When you rent a copier you are making employees and your own jobs so much more effective and way more focused.  It is important to have a method of sharing information that is not easily deletable.  A hard copy of a report can make your case better than even the best Power Point presentation.  Even if that report is just a Power Point presentation printed up and filled out with text, the ability of colleagues and clients being able to take a hard copy home for studying and note taking makes all your work far more valuable to your whole organization.  Copier leases are not so expensive that it would make them prohibitive.  In the long run the quality of work facilitated by the presence of copier leases will likely make up the cost a dozen times over.

In this day and age when everything is digital, you can highlight your work and stand out from the crowd by keeping the tactile sensation of a report on the table.  People will become more informed about the goings on at your company and more prepared to deal with challenges. When you rent a copier you are not just helping the company make hard copies of documents.  You are creating a corporate culture that values permanence and values note taking.  You are creating a culture that values real physical work.

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Call 847-398-5212, How to Fix a Jammed Paper Folder

The Paper folder can be a very important machine in your office, especially if you do a lot of paper-folding jobs.  This machine will save you more time and money along with doing the work very well.  You will also find that this will improve the productivity of an office, where many people are employed.

Unfortunately, this machine sometimes can become jammed; so that you cannot produce your work very well.  A jammed paper folder can be caused by the many moving parts in the machine.  If your paper folder is jammed, there are some steps that you can take to fix the problem.  After fixing the problem, you will be able to use the machine to continue doing all of your folding work.

The first thing that you should do is to turn off the machine.  You should also turn off the power so that you can fix it safely.  You can do it by unplugging the power cable from the wall outlet.  Then you can start fixing the machine after removing all of your jewellery that you are wearing. This is done in order not to get your jewellery caught in the machine.

The second thing that you should do is to check and inspect parts of the machine.  Begin looking in the fold plates.  You should make sure that the installation of the fold plates is correct.  If you are not sure, that they are installed correctly, you can take them out and then reinstall them after you check them.  You will hear a "click" sound when the fold plates are correctly installed.

The third thing that you should do is to remove all scraps of paper in the machine.  For this, you have to make sure that you look inside the machine so that you can find the scraps of paper that might be stuck in the machine.   This is because scraps of paper can possibly cause the jams.  In this matter, you should pay full attention to the fold plates when you’re looking for scraps of paper.

The next thing that you should do is to give the machine a test run.  You should insert a piece of paper into the paper folder machine and observe it thru a fold cycle.  By doing this, you will find the place where the paper gets caught up.

After that, you should look at the rollers of the machine.  If they are worn out by either being swollen, flared, or dirty, you will find that the machine will jam.  If the rollers are dirty, you should clean them gently using soap and water and never use alcohol on rubber rollers.

The last thing that you should do is to check the paper feed of the machine. You have to make sure that it is feeding straight.  This will allow the paper to correctly feed into the paper fold plates.  If the paper feed is fed crooked, you should straighten it.  Now, you can enjoy finished folded papers using the machine.  Additionally, make sure that you do the correct maintenance, so that the machine will not easily get jammed.

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Call 847-398-5212, Several Things You Should Know About Folding Machines

Constructing a book needs to fold the papers so that folding machine is very important to do this purpose. You will find that this machine will make the job easily so that you will be able to fold the bulk of papers together.  This machine has been used since long time ago. For more information about the machine, you should read the following information.

Types

When talking about the types of folding machine, you will find that there are three main types of this machine.  Those three types are the buckle or plate, the knife and the combination folder.  For the third type of this machine, you will find that this uses buckle and a knife in some of the different stages.

Mechanism

The work of each type of folding machine is different.  For the buckle type folder, the machine works by creating a fold when the backstop is hit by the piece of paper.  In this case, the paper is taken through a set of rollers into a folding plate. After that, the paper will be buckled and forced downward into a set of nip rollers.  Then, the nip rollers will grab the sheet of paper at the buckle before pulling it through and compressing a fold into the sheet of paper.

For the knife folder, you will find that the fold is made by using a blunt steel blade.  The blade will push the internal part of the paper that will be folded between two rollers.  Meanwhile, the combination folder works by propelling the sheet to further units, to have further folds.  The knife folders will make the folds that are parallel and then create a  buckle that will incorporate with the knife folding units so that the sheet will be folded at the right angels.

Capabilities

Nowadays, there are many options of folding machines available in the market.  You will find that the one that is modern is able to process sheets that are 4 by 4 inches up to 26 by 26 inches measurements. In some special cases though, the machine can fold up to 50 by 74 inches.  Moreover, there is also folding machines that are able to fold a sheet of 128 pages to produce sections of 32 pages each.  These are typically used in commercial type environments and are considered very high end.

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Call 847-398-5212, Advantage of Sharp Copiers

Sharp copier is one of the most reliable copiers around.  It is recommendable for its ability to do a multiplicity of printing, coping, scanning, & faxing tasks, yet giving you consistent results each time out, unless you tamper with the settings.

They come in many different varieties and it is up to you to go for the one that is suitable for the kind and amount of work that you have to accomplish and also one that is pocket friendly to you.

Many factors come into place, once you consider buying a copier.  One, you will have to consider the size of the machine depending on how much space you have in the office.

Secondly, you may want to know the features that are within the copier so that you do not miss out on a feature that your kind of work may really need and demand. On the other hand you do not want one that is too complicated for simple use.

Thirdly, with the ever changing technological advances, you may feel that it may be expensive to replace your sharp copier, every time there is an advanced model of the same, in the market.  You may therefore want to consider renting one from the rental shops.  However, this option will require you to know how much the rental stores charge per month and the policy they have in regard to maintenance and repairs.

More information regarding the sharp copier may be obtained from the Internet.  You can then verify this information from the sharp copier office stores or from their authorized dealers.  If you want, you may also consider an Independent Reseller and possibly get a savings on certain new and refurbished models anywhere from 25%-75% of MSRP.  Once you have all the details on your finger tips, all that remains is for you to select the copier you want, pay for it and transfer it to your office.

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Call 847-398-5212, Efficiency and Style With the Kyocera D2035dn Copier/Printer

It is debatable what the most important machine in a small to medium sized busy office is?  Is it the coffee machine or the desk-top printer?  I expect that the answer to this depends on how anyone is able to function without either one of these machines.  However a coffee machine cannot copy and a copy machine cannot make coffee, so perhaps it is wisest to have both!  The Kyocera D2035dn printer does not have coffee making as one of its capabilities, but it certainly has many other capabilities.

If you are looking for a reliable desktop multi-functional copier to assist in the day-to-day functioning of your busy office, this printer/copier will certainly provide a fully functional option.  For sharp, distinct and professional looking documents, it cannot be beaten for price.  It produces monochrome copies of up to 1800 x 600 dpi.

The Kyocera D2035dn printer is a flatbed copier, which also comes standard with a 50 page document feeder.  The document feeder provides a fast way to copy large documents of high quality at a low cost.

This is a marvelous printer for any home or small to medium sized office.  It will perfectly compliment you fax machine and is very user friendly.  A 250 page in-put tray holds both letter and legal sized paper and the printer can both copy and scan in color in one simple footprint.  Kyocera D2035dn printer has made office tasks simpler than ever with its feature rich options.

The flat-bed design simplifies making copies of books and magazines, which are both scanned and copied easily.  Reductions and enlargements may be made of between 25-400% in 1% increments, and it comes complete, packaged with everything you require to get started.  That is a CD Rom for both set up and installation, an imaging drum yielding up to 100k copies/prints or 3 years  whichever comes first , starter toner, power cord, auto document feeder and user guide.  However your printer cable is not included.

A user friendly control panel will alert users to any potential problems and you can make copies without having to be connected to a computer.  Connecting to a network is a simple matter and there are a variety of network connections available.  The Kyocera D2035dn printer is suitable for use with both Apple Mac OS and Windows for PC, and scans for both these operating systems in color and black and white.

There is a standard limited warranty of one year, which is normal for any type of equipment of this nature, while copy speeds are according to manufacturer's specifications, 35 per minute.

The Kyocera D2035dn printer can make as many as 99 copies at a time.  However there is one very important factor which cannot be overlooked.  Machinery which is this technologically advanced must be operated with the correct consumables, so ensure you use Kyocera D2035dn toner.  The printer itself is very affordable, so you don't want anything expensive to repair going wrong with it due to incorrect use of toner.

Summary: As far as desktop copiers go, the Kyocera D2035dn printer has rich features and efficiency on its side.  Of course there is also affordability to be considered and this is certainly not secondary.  It is a stylish printer which will do pretty much anything you ask of it.  Just be certain and always use original Kyocera D2035dn toner.  

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Call 847-398-5212, Canon Printers As The Best On The Market

When you go out to seek Canon printers, remember that they must suit your specifications and the magnitude of your work.  Make sure you scout on your own; ask around for opinions and gather information from professional experts available to you, or through the internet.  Gather enough information before the purchase, striving to ensure that you do not rely on secondary information, but your own opinion.

Canon Printers; right now are the most common type in the market.   They are used on a world wide scale, their efficiency and reliability are well documented.  They are manufactured by a company called Canon, a leading manufacturer of cameras as well.  Their accessories are also easily available and easy to use.  Therefore, it would be a good decision to consider this brand because should they need any kind of repair, it will not be too difficult to get a service provider.

Depending on the type of work you intend to do, there are different arrays of such machines to offer.  They serve to satisfy customers at all possible levels so whether you are engaging in printing for your business or for leisure, there are Canon printers that will suit your specifications.  With their level of technological advancements, finding the most appropriate machine will not be a back-breaking task.

They offer multi-functional types, that are suitable for use in the office as well as at home.  They are compact and easy to understand.  It includes a copier and a scanner for efficient printing through modern computers.  They offer a sharper resolution and have an impressive print speed.  They also have slots for media support to ensure flexibility in using them.  This is a suitable first-time choice.

They have laser printers which are reputable for being user friendly.  These easy to use machines offer high printing speeds with excellent laser clarity and crisp imaging.  They are unique to most others, because they require far less maintenance; hence can be very convenient at home or in an office.  There are also the color-lasers which are suitable for work-group printing and colored documents.  They use separate single-color cartridges to ensure maximum efficiency in bringing out the color.

Then they have the impressive portable ones which can print from virtually anywhere.  You can carry them on business trips to ensure that you get what you need without having to rely on time-consuming and expensive faxes.  These are particularly convenient because they have USB slots as well as in-built wireless connectivity.  This enables a user to do his work from anywhere he is and it can save lots of time for you.

Lastly, they produce state of the art inkjet printers which are user friendly with a variety of features. They provide clear, quality work and can be used for photos as well. Some of them come with wireless connectivity hence enabling you to print conveniently and hassle free.

Therefore, when you find the best Canon printers, it is important to give them frequent maintenance. Clean them on a regular basis and use quality printing paper to ensure the job you do is perfect.

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Call 847-398-5212, Shopping for Xerox Machines Online

Living in the digital age comes with a lot of benefits. Online shopping has taken over the world and more people are frequenting the malls far less than before. The business owner can take advantage of online shopping as well. You've got a company to run. Who has time to visit stores trying to order your supplies? Consider all the wonderful benefits of ordering Xerox copy machines for your company online.

The best part about shopping for copy machines online is the incredible convenience. You can shop at any time, whether that be 10 am or 2 am, and research Xerox copy machines and find the best models for your business. You don't have to browse through dozens of catalogs or take a trip to any stores. Whenever you can make the time, the online stores will be waiting. You can also enjoy an amazing selection. Retail stores can only hold so much in their stockrooms, but an online store can house all their products in a warehouse. No waiting for orders to be stocked. You can quickly find whichever machine you are looking for and compare features and prices.

When you shop online, you can browse numerous stores all at once, searching for great deals and discounts. Major retailers are forced to sell their Xerox machines at certain prices and can't offer better deals. Keep in mind though; it's easy to find better prices at other companies. Delivery can be made right to your company, along with installation and often times a tutorial on how to use the machine. Smaller online companies are also more willing to offer repair service.  A larger retail store may have thousands of customers and making an appointment for a repair can sometimes be very difficult.

Another advantage to shopping online is reading customer reviews and testimonials. When you visit a store, the salesman will do his best to sell you whichever model is the most expensive, regardless of how well it performs. Online, you can find out just what other buyers think of the copier machines and find the one that fits both your needs and your budget. Read up on which models to avoid and which ones outperform the rest.

A company needs three items to make it work: a smart boss, great employees, and an awesome Xerox copier. The first two are hard to find, but it's simple to get the third when you shop online for the best products and pries.

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Call 847-398-5212, Need a Paper Folding Machines?

At some point in your life you have probably sat down to a table for a paper folding party.  This usually involves a group of employees, or interns, grabbing stacks of printed paper and folding them for a mailing or distribution.  This can usually take several hours to a few days, depending on the amount of paper to be folded.  Usually you end up with a lot of crooked folds and several paper cuts.

An invention was created several years ago to remedy this problem.  It is commonly referred to as a paper folder.  

It is a machine that uses a combination of a motor and folding plates to fold the paper for you.  Paper folders range in size from manual setup types to fully automated type machines.

Desktop paper folders are compact machines, usually smaller than a printer that administrative assistants and other employees can use to occasionally fold paper.  Although not designed for mass paper folding, they are great for sending out occasional letters.  These machines usually cost no more than a few hundred dollars.

Friction-feed folders use rubber rollers to grab paper, pull it into the machine fold plates and fold it. These machines range in size and capabilities, but are all much faster than manually folding paper.  Friction-feed models use two folding plates.  These plates can be adjusted to accommodate various folds, from letter and Z folds to single and gate folds.

Friction feed paper folders are broken down into manual, semi-automatic and automatic.  The manual folders require the folding plates to be adjusted by hand.  This usually involves loosening a few thumbscrews and sliding folding plates for the fold being done.  The semi-automatic folding machines still require some manual setup, but an indicator light or control panel makes it easier to select the fold.  The fully automatic paper folders adjust themselves after you enter the desired fold on the control panel.

Friction-feed paper folders do not work well with glossy paper as the rollers can sometimes slip on the slick surface causing a paper jam.  This is where pneumatic (air-feed) folders come into play.  Pneumatic models us an air compressor to help suck paper through the machine.  Pneumatic models are great for high volume jobs and the folding of slick/glossy paper.

Although paper folders are a great way to fold paper, and are widely used by churches, schools, print shops along with many businesses, they sometimes have a hard time justifying the cost.  Paper folders range in price from a few hundred to a few thousand dollars, depending on the type.  If your business does fold a lot of paper by hand, remember that you are paying employees for the time they could otherwise be doing other work.  Most find that after a year or two, the machine has paid for itself.

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Call 847-398-5212, What Are The Latest Features On Copiers ?

Business needs are diverse.  Therefore, today's business machines need to be just as diverse in order to ensure everyday routines run more efficiently.  Nowadays there is an extensive selection of super-efficient black and white and high-speed color multifunction Canon copiers, Ricoh copiers, Toshiba, and Xerox copiers to meet all your business needs.

Canon Copiers

The multifunctional Canon Image runner is considered by many to be the best in its class, with the capability to digitally copy, print, scan and fax from a single device.  It is for this reason that Canon copiers maintenance costs are extremely low; requiring less service calls than other popular brands. Canon copiers are known for their compact design and ease of use, and offer speeds of up to 70 pages per minute in color and an impressive 105 pages per minute in black and white.

Ricoh Copiers

Speed and volume are everything in office copy machines today.  Ricoh copiers are renowned for their extraordinary speed and productivity; their color copiers offer speeds up to 90 pages per minute and their black and white copiers an amazing 135 pages per minute.  Like the Canon Imagerunner, Ricoh's multifunctional copiers digitally copy, print, scan and fax from a single digital imaging system, allowing you to accomplish everything you need to, from just one source.  Ricoh copiers are known to be innovative and dependable.

Toshiba Copiers

The Toshiba E-studio fleet of copiers is considered to be one of the finest copier brands on the market today.  Toshiba copiers are known for their speed, reliability and low cost of ownership.  With Toshiba color copiers offering speeds of up to 65 pages per minute and their black and white copiers at amazing speeds of up to 135 pages per minute, we are certain you will find a Toshiba copier that suits the diverse needs of your business.  Each machine is multifunctional with the ability to copy, print, scan. and fax.

Xerox Copiers

The Xerox Workcentre line of copiers has been around for several years and been a proven reliable product that has earned several awards over the years.  They too also carry multifunctional copiers that are black and white copiers of speeds up to 90 pages a minute along with production machines of 314 copies a minute along with office grade color copiers of speeds of 80 pages per minute.  All those are capable of copy, print, scan, and fax.

With so many great features now available on copy machines, you may be tempted to buy a brand new one for your business or office.  However, a refurbished copier can provide you with all the same innovative features at a fraction of the price.  Refurbished copiers are current and recent models of copier machines that are sold at discounts of up to 75-85% off MSRP, and have been used less than 3 months as rated by their manufacturer's recommended monthly usage table.  Check out a refurbished copy machine today!

In addition to selling refurbished Canon copiers, Toshiba, Ricoh and Xerox copy machines, Correct-Tek Copier Service, also sells Konica Minolta, Kyocera - all available with the best copy machine warranties in the industry.   The company has been leasing and selling certified used copiers across the United States for more than three decades.

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Call 847-398-5212, Service Contracts - Part I, Copiers

Welcome to our three part series on service contracts.  Service contracts can vary for copiers, fax machines and laser printers, so in this series I will cover them individually in three separate articles.  Just for clarification the type of machines that I am covering in these articles are the commercial types. Inkjet copiers, inkjet fax machines and inkjet printers are not covered in this article.  The need for contracts on equipment such as these may not be cost effective.  The equipment that I believe you should cover on a service contract are high volume copy machines that are designed to make thousands of copies, prints, scans or faxes per month.

Service contracts are similar to an insurance policy.  They may or may not save you money.  Your costs are fixed so you will know how much per year you will spend instead of hoping that it won't break down too much or have a serious or expensive repair during the year.  There are many ways of paying for a service contract.  Most service companies will bill you monthly, quarterly or annually.

If you choose to be billed monthly, your service company will call at the end of each month and gather your meter reading.  Then they will multiply the amount of copies by your cost per copy.  Some copiers can also be equipped with a device that can send in the meter reading automatically each month and eliminate this part of the procedure.  If you don't make many copies I would choose either an annual or quarterly billing or none at all.  This is because most service companies charge a monthly billing minimum and you might end up paying more.  Another reason to choose quarterly or annually would be the job of having to write a check each month and deal with getting the meter readings.  On an annual contract make sure that you keep an eye on how many copies you produce or you will be paying for copies that you don't use or you may have to renew too soon.

Cost per copy

Cost per copy is the most common way of determining the price for service contracts.  Each time you make a copy the meter clicks just like the odometer on your car.  Many shoppers buy their machine according to the price of the cost per copy, since the service contract costs can often exceed the price of the copier.  An average cost per copy is around 1.5 cents per copy.  This could be lower or higher depending upon some variables.

o How many copies you make per month.

o What type and age of machine that is being covered.

o Environment plays a part because if it is in a dirty environment it will need twice as much service than a machine that is in a clean environment.

Figuring copies per month or per year

Determining the amount of copies per month is the most important information you will need when shopping for a service contract.  If you have an existing copier that has been on a contract for awhile then this will be easy.  Just look at your history.  You need to also take in account for any slow downs or increases in copying that your company is experiencing. If you do not have a history there is a way of estimating.  If you know how many reams of paper that you use per month you can multiply by 500 because there are 500 sheets of paper in a ream of paper.  This will get you in the ball park.

Coverage

Understanding what is covered and what is not covered is very important to find out before you purchase a service contract.  Many service contracts do not cover Staples, Paper and document feeder belts and there may be some others, so check with your service provider.  Does the contract include supplies?  Some supply items are toner, developer, heat rollers and drums.  Find out what the hours they are available and days of the week that they operate.  Which holidays do they take off?  What is the response time?  Is their four hour response time more expensive than their next day service?  Most service contracts do not cover abuse or neglect.  So be cautious with those paper clips and staples as they can cause an expensive repair and it probably won't be covered.  Get all of this in writing then there will not be any surprises.

Accessories

Some companies charge extra for each individual accessory.  Such as, an automatic document feeder, finisher, and large capacity cassettes.  Some may still be charging a flat rate for each unit but I don't see this too often.

Scanning

We live in a new age and with digital copiers you can now scan to your computers.  Using the scanner puts wear and tear on the automatic document feeder but the parts in the copier are not being used. Digital copier machines can count scan only images, so there may be an additional cost for this.  I know that service companies in our industry are kind of scratching their heads on this one because it may be hard to charge for this type of service.

Color Copiers

Service contracts for full color copiers and MFP's are essentially the same as black and white service contracts except that you will be paying for a color copy or a black and white copy.  Some average pricing will be around 1.5cents per copy for black and white and 7.5-10 cents per copy for color.  If you have ever purchased toner for a color unit you know that color toner is always more expensive.

Connectivity

Some service companies will set up your newly installed copier to your network free of charge.  You should always have your IT person on-site at the time of installation, so they can answer questions about your particular network.  Installing drivers and connecting equipment to your network is fairly easy depending on your system.  Existing network problems or additions, will most likely not be covered on the copier service contract unless you make an agreement with your service company ahead of time. 

Most network issues can be handled with your Computer specialist anyway.

You will have to decide for yourself or your company if you will purchase a service contract for your copy machine.  Many companies do pretty well without one.  They always have the machine serviced and parts and supplies replaced as needed.   The only problem is when you have a circuit board or a time consuming problem to repair.  This can sometimes cost you a hefty amount of money and a service contract can really pay off then.  Remember a service contract is like an insurance policy.  It can create peace of mind and you will know in advance what your costs will be.

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Call 847-398-5212, Should I Buy My New Copier From an Office Supply Superstore Or Not?

It depends.  You have a few options, but, first you have to figure a few things out.

The last time you visited one of the office supply superstores like Staples, Office Max, or Office Depot, I'm sure you saw row after row of desktop units that copy, print, scan and/or fax.  When I was an Account Executive and Sales Manager at a leading copier manufacturer, I spent a lot of my time fielding questions from small business owners asking if they really needed to go to a big copier company to purchase a new copier.  

As I told them, here are a few things you should consider:

1. What is your total monthly copy and/or print volume?  If you don't know the answer to this question, go and pull your invoices for your last paper purchase.  Estimate what percentage of paper was used for which function.  For instance: 60% used for print jobs, 30% for copy jobs and 10% for faxing.  You bought 10 reams of paper at 500 sheets of paper per ream.  You used it all up within a two-month time frame. Therefore, you copy and print approximately 2,000 images per month (90% of 5,000 sheets=4,000/2months, scans don't use up paper).  If your volume is well below 1,000 per month, your needs are probably best served by the office supply superstore.  Don’t stop there, but, read on...

2. Do you make any color prints or color copies?  If so, how important is image quality to you?  Generally speaking, the image quality on the desktop units is fairly basic and not conducive to the creation of impressive marketing materials or photo quality printing.  The "big boys" do a better job at this.

3. Are you outsourcing any copy or print volume (black/white and color)?  If so, have you considered bringing those jobs in-house?  Oftentimes, it is cheaper to do these kinds of jobs on your own system, but, this increased volume should be computed into the final monthly volume for your new copy system.

4. Is your volume fairly even throughout the year, or do you have wide ranging spikes in volume during certain times of the year?  For example, an accountant might see volume quadruple during tax time and would want to select a system that is able to withstand this level of seasonal wear and tear.

5. Once you find a model you are interested in at the office supply store, ask what the price is for the toner cartridge.  Ask what the toner yield is and what the fill ratio is for that toner yield.  Ask if the drum cartridge is a separate unit and if so, what the drum yield on that part is.  Use this information to figure out what is your cost per copy/print for this model.  The equation is: toner cost/toner yield + drum cost/drum yield= total consumable costs.  The fill ratio is an important detail to ask about.

Usually, these figures are quoted on an industry wide standard of a 6% fill ratio. This means you take a blank piece of paper and transfer toner ink to only 6% of coverage on the page.  Effectively, this is the equivalent of a two sentence letter.  How often do you copy or print a page with much more ink on the page?  I would imagine the answer is....a lot.  You must account for this disparity by assuming the toner yield will truly only is about 25% of what was quoted to you.  Compare this figure to the quote you receive from the copy manufacturer.  Usually, you will pay much more for an equivalent copier purchased from a copy manufacturer, but, the cost to operate it,  is often much less because the toner costs are much cheaper.  It is well worth your time to make these comparisons to make sure you are getting the most bang for your buck.

6. Do you want to be able to call a service technician and have him come straight to your office to repair the system?  Usually an office supply superstore requires you to bring the system into the store for repairs or even ship it back to the manufacturer yourself, if there are any problems.  Make no mistake about it, the system will need repairs.

7. Do you want the option of leasing the equipment through a capital lease?  There are many tax advantages as well as cash flow considerations in favor of leasing.  A manufacturer of multifunctional devices can provide you with many leasing options that an office supply superstore cannot.

You have a lot to consider before you acquire the multifunctional device that keeps your business running like clockwork.

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Call 847-398-5212, Office Laminating Supplies - The Key to Versatility

Different manufacturers offer laminating supplies for all your laminating needs.  However, if you are not a professional laminator, it may be difficult on your part to choose the correct materials you will need.  All you want is the best lamination materials, for all your lamination projects, so you need to get the best supplies from the right manufacturers.  If you are new to lamination, here are the laminating supplies you will need to purchase to have the versatility in your work.

Laminating Machine

The most important laminating supplies are the laminating machines themselves.  The machine is the most expensive part of the whole lamination process; therefore, it is important that you choose the best one of them for your needs.  The machine comes in all different sizes.  It can accommodate any size - from the largest poster to the smallest piece of paper.  Before you purchase the laminating supplies, determine the need for your office.  If you laminate only small materials, an average-sized machine is more practical, as it is far less costly than the larger ones.  Another choice for laminators is the hot and cold types.  The two differences are in the temperature requirement.  The hot laminating machine uses mainly heat to laminate materials.  Of the two, this is the most common type because it allows permanent lamination of most materials.

Laminating Pouches

Laminating pouches are plastic lamination supplies that hold the material for lamination.  All you need to do is, just insert the document inside the pouch and feed it into the laminator.  Once it passes thru the hot laminator and pressure rollers, the layers of the pouches adhere together and seal the document.  You can trim the excess parts of the pouch using scissors or cutters.  Laminating pouches come in different sizes and thicknesses.  Although you would expect to pay a higher price for the thicker laminating supplies, the price is reasonable for the amount of protection they provide.

Laminating Films

Laminating films are an alternative to lamination supplies for the pouches.  Like the laminating pouches, you just have to insert the document in between the film and feed it into the laminator.  These films come in varying sizes and thicknesses. You will need to determine your preference before buying your laminating supplies.  Generally, the thicker and bigger the film, the higher the price will be.

Self-Laminating Sheets

Self-laminating sheets are lamination supplies for people on the go.  If you find you are constantly laminating things while you are out in the field, you can bring with you self-laminating sheets.  With these types of laminating supplies, you do not need a laminator to protect your documents.  All you need is to insert the document and the self-adhesive will keep the document safe.

ID Card Supplies

The most common type of ID cards today is of the laminated type.  There are many types of laminating supplies that will fit your ID cards.  They include the hologram type ID cards, magnetic type strips and barcode types.  Other materials are the attachable pins, clips, badge reels, luggage straps and protective carriers.  Using all these laminating type supplies, you can keep all your cards protected.

The knowledge of the different kind of laminating materials, and their uses, as well as, your alternative options; helps you make wiser decisions in purchasing your specific equipment type needs.  With the right laminating materials, you can protect all your documents for a longer period of time.

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Call 847-398-5212, How a Heated Roller Laminator Saves Money

Every school has one. Teachers and scrap bookers say it is one of their favorite tools.  Yet, in these tough economic times, the laminator is often one of the first pieces of equipment to remain idle.  This does not have to be so.  With a heated roller laminator, you can reduce your laminating costs without sacrificing quality.

First, let me provide a quick lesson on laminators. Roll laminators come in a multitude of sizes, configurations, and costs.  Laminators generally operate in two ways.  A heat shoe laminator consists of curved pieces of coated metal that surround the laminating rollers.  This metal is heated up and the laminating film is pulled across the shoes to melt the adhesive on the laminating film.  The rollers simply provide the pressure to stick the film to the item you are laminating.  The second type of laminator is a heated roller laminator.   Just as it sounds, the rollers in a heated roller laminator, which are normally made of silicon, are heated and thus melt the adhesive and provide the pressure for laminating at the same time.

So how can a heated roller laminator save you money?  It boils down to two factors: heat and waste. Let's look at each of these in more detail.

Heat Shoe Laminator

In order to melt the adhesive on laminating film, heat must be applied.  A standard 1.5 mil laminating film that is commonly used in schools generally melts around 275 degrees.  Now, with a heat shoe laminator, there is a small gap in between the heat shoe, where the heat is applied, and the rollers, where the pressure is applied. Now because there is no heating occurring in this gap, the laminating film cools down in between the heat shoe and the roller.  This often requires the laminator to be heated to a temperature much higher than 275 degrees, using more electricity and increasing the wear on the laminator's internal heating element.  A heated roller laminator does not require the laminator to be heated over the operating temperature of the laminating film because the film is constantly in contact with the heat source as pressure is applied to the item being laminated.  Lower heat equals less electricity used and less wear.  Not only is this good for your pocketbook, but good for the environment as well.

Heated Roller Laminator

A heated roller laminator results in much less waste than a heat shoe laminator.  Much like inkjet printers, a large part of the cost of laminating does not stem from the laminator itself, but the consumable supplies used.  Standard laminating film can be as expensive as $50 per roll.  By minimizing even just a few feet of waste per roll, large savings can be made.  A heated roller laminator minimizes waste in two ways.  First, when a heat shoe laminator is warming up, only the portion of the laminating rollers that are closest to the heat shoes are being heated.  The back sides of the laminating rollers remain cool.  This results in a repeating foggy pattern on the first several prints that are laminated because the cooler sides of the laminating rollers lower the temperature of the laminating film below the film's melt temperature before the appropriate amount of pressure can be applied.  Unless the laminator operator rotates the rollers during warm up, the first few feet of laminating film is wasted.

This is not the case with the heated roller laminator because the rollers are uniformly heated. Second, the clarity of laminated prints tends to be better with a heated roller laminator.  The laminating film is pulled across the heat shoes in a heat shoe laminator.  Any dust or burrs on the heat shoe can scratch the laminating film as it is pulled across the heat shoes.

In the past, heated roller laminators have been overly expensive when compared to heat shoe laminators.  GBC manufactures a popular heated roller school laminator; however the price is much higher than standard heat shoe laminators.  However, Banner American Products, a California-based manufacturer, recently introduced a low-priced heated roller laminator called the EasyLam School Budget.  The EasyLam Budget is half the price of existing heated roller laminators and is manufactured in the US. Start saving today with a heated roller laminator.

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Call 847-398-5212, Quick Fix For Paper Feed Problems On Copiers, Fax And Printers

So you need ten sets of a fifty page document for this morning’s meeting.  It's 8:30AM and your meeting is at 9:00AM.  You begin with your project and the copier jams.  You clear the jam, but it keeps jamming! It's not pulling in the paper.  Sure you can call the copier repair person, but you need the copies now! There's nothing you can do, or is there?

All office equipment that feeds paper has a component inside that pulls the paper out of the paper tray and into the machine.  Most are made out of rubber and just like the tires on your car they wear out. When a roller is worn and dirty they will cause paper jams.  The purpose of this article is to show you how you can clean or rejuvenate the rollers long enough for you to complete your job and have your repair person come out and fix it properly.

Alternative Solutions:

When your machine is jamming, first locate where the paper is jamming.  Which paper tray?  Is it tray 1 or tray 2?  Also which size paper is jamming?  On machines that have more than one paper tray you can switch paper trays and then you can skip cleaning the rollers.  Make sure when you change cassettes that the copier registers the correct paper size.  The machine will think it is a different size and it will jam.  The sensors are set for a specific timing, and it will know the difference in length from letter size and legal size.  I also would try using the bypass tray or manual feed tray, if so equipped.  This will get you up and running quicker than cleaning the rollers.

Determining if the Rollers are the Problem:

If you need the specific tray to be functional we will get busy with the repair.

First make a single copy in the tray that is jamming.  By doing this, you are determining where the paper is jamming.  If it is jamming in the exit for instance, you have another problem.  If it is jamming in the center of the machine, again it is a different problem.  Now if it jams at the cassette or paper tray area, the next step is removing the paper tray.  Shine your flashlight into the paper feed area, and see if there are any pieces of paper torn off inside or something blocking the paper path.  Now that you have ruled out a blocked paper path, you can clean the feed roller(s).

Tools Required:

Flashlight, strong cotton towel (so it will not rip off in the machine), WD-40 or Rubber roller rejuvenator.

Note:  Never use alcohol to clean rollers.  It dries out the tread and the remaining tread will get ripped off and then it still will not feed.  Use WD-40 it works great!

Cleaning the Rollers:

Shine your flashlights into the paper feed area and locate the rubber rollers that feed the paper in.  Grab your towel and saturate it with cleaning fluid.  This can be WD-40 or your favorite roller rejuvenator. Start by cleaning the roller and spinning it all the way around not missing any of the surfaces of the roller.  Then go over it again with the dry part of the towel.  As I said, there are many different types. Some have a set of three rollers.  One Pre-feed roller, this pushes the paper into the other rollers.  One feed roller and one separation roller.  Others have a half moon style.  These are harder to clean because they have a clutch system that keeps it at home position when not feeding.

WARNING: If you try and turn these to clean them you will damage the clutch mechanism!  There are two ways you can clean these types.  First you can actuate the clutch by pushing down on the solenoid or release lever.  This sometimes can be hard to get to though.  You can also start the copy process and shut off the machine exactly when the feed roller engages.  This takes some patience and practice, but it is better than damaging the clutch.  Once you get it where you can clean the roller, repeat the procedure above.

Some alternatives to replacing feed rollers:

There is a material called feed roller tape.  I have used it when I didn't have the right roller in my car stock.  It works with some styles, mainly half moon styles.  Just peel off the adhesive and wrap it around the worn roller surface.  They also have some that stretch over the old rollers.  On old copiers or printers that you can no longer get parts for, you can apply clear silicon on the feed surface and let it dry twenty four hours.  It works, but I am inclined to use the real thing.  You can also use generic rollers manufactured for almost all equipment.  I have mixed feelings about these, because I have had to go back and change them again later.  For the best repair, I use genuine OEM feed rollers.  They are still inexpensive and they will last you longer, and you will have fewer headaches.

Feed Rollers

There are many types of rollers and feed systems.   Rollers will normally come in a maintenance kit but they may need to be replaced approximately half way through the maintenance kit cycle.

I hope this has helped you complete your print or copy job.  Please remember that, this article is just a quick fix and not a long term solution.  Be sure and call your copier repair person to fix it correctly.

Check out our website at http://www.ctcopiers.com/  to make an informed choice.

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