What Copier Companies Hide and Do Not Want You to Know

How many of you lease your copiers, fax machines or multi-function devices?  Has your lease company approached you concerning your printers and fax machines to reduce costs or offer a Print Management solution?

Copier companies have been playing the per page centralized printing game for years.  They charge a set fee per month for your copier usage for up to a set number of pages.  They say it will save you money - in a very few cases it does.

What were you quoted on your per page program?  Did you know that 87% of the companies recently surveyed on lease programs actually pay a much higher rate than quoted and they didn't even know it?

The Copier & Facsimile lease game exposed.  The simple way to see if you are Way, Way Over billed like 87% of all other companies with leased equipment:

1. First look at your lease and write down your monthly print allotment (the number of prints you are allowed BEFORE they charge you more money).

2. Now write down the monthly charges as stated on the agreement.

3. Divide the number of pages allotted into the monthly charge to get a cost per page.  Example: $750 per month for 50,000 pages Cost per page $0.015 (1.5 cents).

4. Looks great-right?  Nice and small amount per page! - This is where they get you!  They quoted you a low per page cost .

5. Now go to your machine and get the ACTUAL PAGE COUNT (if you can-many leasing companies do not give out this number to hide it from you).

6. What does it show?  Divide that into the number of months you have been leasing the machine. Example 625,000 pages printed in 18 months (half way through most lease agreements) which equals to 34,722 pages per month on the average.

7. Now get your TRUE COST PER PAGE by dividing your TRUE pages printed every month into your cost per month.  Example: 34,722 into $750 equals 0.216 per page.  44% more than what they quoted!

Do you get roll over pages for pages not used? NO!  Do you get reimbursed for not using the pages they allocated to you? NO!  They get a BIG pay increase because they spend less on the supplies and maintenance you need and you get a BIG cost increase over what you use to spend before you agreed to the lease.

Now for the kicker:

Look at your lease again and check with your accounts payable department.  If you are like the majority of the companies leasing equipment in addition to the monthly fee you are charged a quarterly MAINTENANCE fee which makes your cost per page even higher.

True cost reduction and cost avoidance is what you want to achieve-correct?  Before you agree to another lease go through the steps to determine your average print volume.  Then use that figure with the new lease amounts to determine if your costs are actually going down or up.

Many leasing companies love to put you on a centralized approach to all your printing needs.  They state, "you will reduce your printing costs."  However, they do not talk about the single biggest cost to your company: lost employee time and productivity.  The centralized approach will cost you more staff time which results in decreased productivity.  Plus, what do you do with your perfectly good equipment you own-stop using it?

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New Generation Copiers

A good quality copier is a vital piece of equipment for any home business or office.  You need to have a copier that provides documents both with quality and efficiency.  Today, there are many new generation copiers available on the market providing more advanced features than ever before.

If you are looking for a superb color copier, consider the DocuCentre-III C3100.  All basic office needs can be met with this copier with it being multi-functional, complete with a scanner, printer and fax.  The copier prints quickly with high quality resolution and also has a security feature that blocks access to any confidential documents.  This copier offers many advanced features that are, easy to use, enhance productivity and control the costs of color printing.

If you have a limited amount of work space, but need a printer, a good choice would be the DocuPrint C1190FS color printer.  This printer is also multi-functional, can hold up to 50 pages at one time and has 384 MB of memory.  With its fast printing capabilities, it can print up to 12 color pages and up to 16 black and white pages in just one minute.  Looking at this copier, it does look small but has a lot of big features, including competitive speeds, high performance and affordability.

There are times when all your needs can be met with a black and white copier; the DocuCentre 1085 multi-functional copier is a great choice.  This copier has been made to withstand a lot of use and is the most durable copier available today.  The feature of a touch screen interface makes this copier very easy to use.  Administrators have the option of tracking the status of the copier and you can also email documents that have been scanned.  The many options available with this copier save you both time and money.

The black and white WorkCentre 4260 copier is also an excellent choice for copiers.  It not only provides users with a great coping experience, but also provides a multi-functional work area to meet most office needs.  This copier has the two-sided copying and two-sided printing capabilities.  For your office or home business, this black and white copier provides many modern conveniences and at the same time meets all of today's challenges of the fast-paced business world.

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Top 5 Ways Nonprofit Organizations Can Save Money

It doesn't matter whether the economy is booming or busting - nonprofit organizations are always interested in saving money.  Of course, "saving money" doesn't necessarily have to mean "cutting corners" or "doing without altogether."  There are plenty of ways nonprofit organizations can save money and still operate effectively and efficiently.

1. Accept Donations

Whether you need a few simple pieces of equipment like telephones and cameras or larger pieces like computers and fax machines, chances are there's a family member, friend, or another business or organization that's already in the market to upgrade and willing to donate old supplies to you.

2. Buy Refurbished Electronics

If you can't find everything you need through donations, consider buying refurbished electronics.  Buying refurbished office equipment like refurbished machines, copiers, printers, fax, telecom systems, computers,  and even cameras is a great way for nonprofit organizations to save money.

After customers return them to the stores (either because they've changed their minds or found some minor problem with the way the electronics functioned), manufacturers inspect the items and make any repairs before certifying they're ready to return to store shelves as "refurbished" items.  The manufacturers can't sell the items at the same prices as they'd sell brand new items, so they sell them at significantly lower costs.  Purchasing refurbished electronics at lower costs than brand new electronics at regular costs helps nonprofit organizations save money.

3. Look for Volunteers

Many nonprofit organizations already acquire much of their own legwork through volunteer efforts, but they can also find volunteers to donate time and skills to things like building and designing websites, creating logos for contact cards and stationary letterheads, and writing copy for websites, newsletters, and fliers.

4. Do It Yourself

While many people have family members or friends (or friends of friends or family members!) who are skilled at tasks like writing and website and graphic design, not everyone will agree to provide these services for free.  If you can't find someone willing to donate his or her services, consider doing the jobs yourself.

There are many free and easy-to-use website templates available; these days, setting up a website, costs a little more than just the price to purchase server space.  If your nonprofit is a local chapter of a national organization, use the national logo and create your own stationary letterhead and contact cards.  If you need to know how to effectively write simple copy for a newsletter, advertisement, or your website, do a little research online for tips on how to keep your words brief yet effective.

5. Find Freebies

Volunteer work is free for you and many do-it-yourself projects are either free or cheap, but keep in mind that there are also tools available that are completely free and in constant supply.

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Tips to Set Up a Laser Printer For Your Home Computer

If you have a laser printer for either your home office or home use, there are some ways you have to consider for setting up your printer properly.  If you do not know anything on how to set it up for your home computer, you can follow these practical guides.

Step one: assemble your printer

For assembling your printer, you need to open the box and then find the guide for the quick set up.  Take it out of the box and get all the important parts.  For safety, place it down on a flat surface then assemble the paper tray and install the toners and drums.

Step two: install the drivers

Before connecting it to your computer, it will be better for you to install the driver first; unless the direction says otherwise.  You can do it by following the instruction which is displayed on the screen of your computer.  It is available on the CD, so you have to insert the CD into your computer and follow the instructions it tells you.

Step three: connect your printer to the computer

After you have already finished your installation, you need to click "start" then "setting."  Then, navigate your cursor to the "Printers and Faxes."  Thereafter, choose "Add Printer" then "Select Local Printer Attached to this Computer."  Then, click "Automatically Detect and Install."  If you cannot find the drivers, choose "Have Disk" then browse it to the CD drive.

Step four: get connected

After you have done all the steps above, you can connect your printer to the computer by using a USB, Bluetooth, parallel cables, or Wi-Fi.  Also, you have to make sure that all of the plugs are connected properly to the right spot.  If you use Bluetooth for connecting the printer to the computer, you have to open up the Bluetooth manager for detecting it.  Instead, you can also use "Add Printer Wizard" and click "Detect a Printer on the Network."

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Computer Printers

Printers are machines that attach to computers as peripheral and help in producing a hard copy of any data that is stored in the computer.  On being given a command any document will get printed by a printer attached to that computer.  The printer uses a special ink, filled in cartridges and prints the data on different sizes on desired size of paper.

While many printers are individually connected to a specific computer, many others are connected to a network and are shared by a number of computer users simultaneously.  Such arrangements are very common in workplaces.  Many modern day computer printers also include non-printing features like fax and scan.  They are called multifunction or all-in-one depending on the feature availability in them.

The evolution of printers has seen various types of printers and printing technologies.  These became famous peripherals of the computers with the advent of dot matrix printers.  In such printers the machine relies on pixels or dots to print the document.  These were used quite excessively until the next generation of printers came.

The modern age laser printers can print at a much faster pace and can give output in hundreds.  These are generally toner based printers and are available in both colour and monochrome varieties.  Though some recent research has indicated that laser printers emit some harmful ultra fine particles, yet they still remain the most widely used and most popular printers in the corporate sectors.

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MDF Copiers and MFD Equipment - Which One is Right For You?

Copier printer scanner MFD office equipment is getting more complicated and the choices are increasing.  The merging of the traditional printer and copier machines has presented companies with hard decisions.  What is the best manufacturer for the money?  Lowest cost?  Best options and functionality?  Most durable?  Canon, Toshiba, Minolta, Ricoh, Gestetner, Xerox, HP, Sharp, Lanier, Copystar, Lexmark, Brother?

Now compound the many brands with companies that only specialize in one or two brands and it's clear to see why companies have problems with selecting the right equipment or getting in the wrong lease.  If you get your equipment from a company which specializes in one brand take care.  Why?  Because you will receive a bias view.

If a vendor only represents Canon or Sharp how will you know if you should get a Gestetner, HP or Ricoh may be better.  So what should you do?

Do some basic research online using the buyer's lab reports.  Look for awards and low failure rates.  If the model is brand new; wait a few months so the manufacturer has time to get the bugs out.  Do not assume that a BIG NAME means the best choice.  Did you know the Lanier / Gestetner/ Ricoh / Savin are the same company? Mita / CopyStar / Kyocera too!  Did you know HP laser printers are actually Canon based?

It's a challenge to make an educated selection.  Be careful.  Ask questions.  Get referrals.  Check the service record of the company you choose.

When is your equipment lease up?  Does it offer a lump sum or $1.00 buy-out clause at the end of the lease?  What is the current value of the equipment?  What is the estimated life of the copier/printer? Most of these questions are simple to determine with a few keystrokes on the internet.

Get all the answers before you commit.  Ask questions.  Look at the terms.  Know you page counts and be very careful not to fall for low ball tactics of some copier printer leasing companies.

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Printer - A Need of Every Computer

A printer is a revolutionary birth in the world of computing.  It is a device, which generates a hard copy of the documents stored in electronic form also known as soft copy.  It prints the data on physical print media such as paper or transparencies.

Printers are intended for low-volume printing jobs, which necessitate very less time to get a hard copy of a given document.  Printers are sluggish devices and the cost per page is reasonably soaring. Since the improvement of quality and performance of printers, many jobs that used to be done by professionals in print shops are now being done by people on their own local printers.

Most of the new printers come with a USB cable, which serves as a document source.  Many printers are principally used as local peripherals, and are attached by a printer cable.  Printers that have built-in network interfaces and can serve as a device for hard copy for any user on the network are commonly known as network printers.  Printers are often are designed to keep up both local and network connected users at the same time.

Modern printers can directly connect through electronic media such as memory sticks or memory cards, or two devices such as digital cameras and scanners with the help of USB cables and Bluetooth.  Printers that include non-printing features are sometimes called Multi-function Printers (MFP) or All-In-One (AIO) printers.  Most MFPs include printing, scanning, copying and the facility of fax are among their features.

In the early years, the speed of printers was measured in units of characters per second.  However, in modern era speed of printers is measured in pages per minute (ppm).  The speed of printing 30 pages per minute is considered as a fast speed, but there are many inexpensive printers whose speed is far slower than this.  A Laser printer can be the fastest printer, which also comes in different variants of its speed.  However, its speed is sometimes faster than all other printers.

There are various types of printers such as monochrome printer, which can only produce an image consisting of one color, usually black.  A color printer, which can produce images of multiple colors.  A photo printer, which can produce images of high resolution with multiple colors.

The world's first computer printer was the 19th century mechanically driven type equipment; invented by Charles Babbage.  Now there are many companies, which are providing low-priced printers with admirable performances and features.  Such companies are Canon, HP, Brother, Lexmark, Xerox and Toshiba etc. to name a few.

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Finding The Perfect Digital Copier

When companies are trying to secure a big deal, they often have to spend countless hours preparing documents.  You have to double and triple check that the font is correct and the margins are just right. Each of the pictures used to give the report a professional, dynamic look is in its place.  Now all that is left is to make copies of the final report.  You do not want to take the chance with printing off copies with just any old printer.  This project that you worked so hard on should be printed off on the best printer possible.

Nowadays, you can find copiers in call kinds of sizes, shapes, colors, prices points and various different abilities.  The main question you should ask yourself is how do I find a printer that will give me the quality I need for my business?  You can start by looking at the brand name of the printer. For instances, Canon is a great brand along with HP, Brother and others.

Canon has long been known as a reliable manufacturer of quality and durable printers and copiers.  They have taken their good name and brand image into the world of copiers.  In fact, Canon is the leader of the pack.  The company's Digital Copier is the cream of the crop in terms of similar copiers.  There are a few things that you should consider when looking for the best digital copier for your needs.

First off, you have to consider your needs.  Think about how much you are willing to spend as well as additional costs for things like printer toner cartridges.  What is crucial to giving you the professional appearance in documents that your business demands?  How often will you print out your projects and can you afford the toner and printer toner cartridges needed?  Which printer ink or laser toner will provide the most professional look?  Deciding on the right digital copier can make or break any business deal.

Most copiers on the market today can perform a host of things like fax, scan, make calls and print.  The decision boils down to whether you want a copier that serves as a communication hub or just a simple printer/copier combo.

Make sure you read reviews and perform other research before you decide on the right copier for your business.  Visit an electronics store if you want expert advice from someone who can answer any questions you have about a particular copier.  Find out which digital copiers use the most printer toner for copies.  When it comes to owning a printer, the biggest expense is printer toner cartridges, so you need to make sure that you choose a copier that gets the most out of its printer toner cartridges. But the folks at Canon are confident that your research will lead you to their products.  They have been favorites of consumers requiring sharp, clear printouts.  That is what has made their brand a success and what could make your company a success as well.

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Call 847-398-5212, Shopping for Xerox Machines Online

Living in the digital age comes with a lot of benefits. Online shopping has taken over the world and more people are frequenting the malls far less than before. The business owner can take advantage of online shopping as well. You've got a company to run. Who has time to visit stores trying to order your supplies? Consider all the wonderful benefits of ordering Xerox copy machines for your company online.

The best part about shopping for copy machines online is the incredible convenience. You can shop at any time, whether that be 10 am or 2 am, and research Xerox copy machines and find the best models for your business. You don't have to browse through dozens of catalogs or take a trip to any stores. Whenever you can make the time, the online stores will be waiting. You can also enjoy an amazing selection. Retail stores can only hold so much in their stockrooms, but an online store can house all their products in a warehouse. No waiting for orders to be stocked. You can quickly find whichever machine you are looking for and compare features and prices.

When you shop online, you can browse numerous stores all at once, searching for great deals and discounts. Major retailers are forced to sell their Xerox machines at certain prices and can't offer better deals. Keep in mind though; it's easy to find better prices at other companies. Delivery can be made right to your company, along with installation and often times a tutorial on how to use the machine. Smaller online companies are also more willing to offer repair service.  A larger retail store may have thousands of customers and making an appointment for a repair can sometimes be very difficult.

Another advantage to shopping online is reading customer reviews and testimonials. When you visit a store, the salesman will do his best to sell you whichever model is the most expensive, regardless of how well it performs. Online, you can find out just what other buyers think of the copier machines and find the one that fits both your needs and your budget. Read up on which models to avoid and which ones outperform the rest.

A company needs three items to make it work: a smart boss, great employees, and an awesome Xerox copier. The first two are hard to find, but it's simple to get the third when you shop online for the best products and pries.

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Call 847-398-5212, Exporters and Importers of Copiers - Roaring Business Ahead

A copier is the kind of machine that will never go out of fashion.  Long after, various other office equipments have become defunct, the copier, in its new avatar will still be going strong.  Over the years, sustained developments in the field of copiers have meant that they have kept pace with the emerging requirements in the world of documentation and have addressed those needs with self-confidence.

It's Big Business

Copiers as office equipment and exporters and importers ofcopiers will vouch for the fact, that it is a very profitable business indeed.  This is one of the innate reasons why one gets into the business in the first place.  The Profits!  As a copier exporter or importer you really don't have to do much to actually go ahead and profit from the business.  If you are an exporter, then there are various importers who are queuing up to buy copiers from you, and if you are an importer, then there is already a solid, every increasing market out there for the copiers that you have imported.   Distributors and retailers cannot wait to get their hands on the latest models of copiers.

A Business of Integrity

Copier machines are an important component of any office or business organization.  You just can't imagine an office without the process of documentation.  If you have noticed, there is always somebody in the corner, where the copier is kept, in an office.   For a copier, the work never ends.  Therefore, exporters and importers of copiers have to have to base their business on a foundation of integrity and honesty.  The copiers stocked by these exporters and ordered must be the absolute word in efficacy and reliability.  Anything less than that, the chances are that it would affect the particular business that is buying that copier.  All exporters and importers of copiers must have a deep sense of responsibility and accountability as far as the copiers are concerned.

Choosing an Exporter and Importer of Quality

It's not very difficult to know, which importer or exporter is going to take you for a ride.  However, the problem lies in the fact that the end user is not going to buy a copier from the exporter or importer of copiers, but from the retailer or distributor.  If an importer is also the distributor or retailer, then it gets easy for the buyer.  As a business, you will get a excessive amount of references and offers with regards to choosing the best copier and whom to get it from.  You can also get a fair idea of the various exporters and importers from the various online directories or business directories that are freely available.

At the end of the day exporters and importers of copiers are well aware of what they must sell and what they must not.  Most of them also offer various kinds of discounts to their buyers which are like an added benefit on top of the copier functionality.  What is not for a moment at doubt is the revenue generated by the copier exporters and importers.

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