Copier Brands

There are many different brands on the market which can make buying the right laser printer copier a bit of a nightmare.  If you want to use environmentally friendly products in your office or home, you may wish to consider a HP product.  Other brands are also going green but HP has made a very public commitment to reduce the amount of energy their machines use as much as possible.  They are also committed to recycling and to using recycled plastic where possible.  Their newer models include a carbon footprint calculator so you can work out what impact your actions are having.

In addition to be greener, you need to select the model of laser printer copier that best suits your needs. These will differ between a thriving office based business and a new home business.  Both companies may be successful but the former is likely to have more staff and by implication more copying requirements.  You will need to buy a machine that is capable of delivering a high standard even with the increased workload.

Don't just make a decision based on the price of the printer alone.  Check out the cost of the paper and toner too.  Sometimes people will recommend that you use a generic brand of toner to save money, but you may find that you invalidate your warranty by doing this, and a lot of internet after market toners are inferior products and can cause machine damage and problems.   Check with the manufacturer, but if there is any doubt you can always use a less expensive brand, but choose one with a good reputation, when the warranty has run out.

When it comes to buying printers, laptops etc, you should always look at the deals available online to see what the best discounts are.   Be careful though, that you only deal with a recognized retailer and take extra care when inputting your bank details.  Where possible use a credit card for extra protection when buying a laser printer copier, if your dealing with an online store.

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Should I Purchase A Color Copier Or A Black And White Copier?

Most people think that buying a color copier is a lot more expensive than buying a black and white (b/w) copy machine.  And why shouldn't they?  Have you seen the price of a color copy at your local office solutions store lately?  The truth is there is not much difference in the original purchase value between black and white copiers and color copiers.  Read on to learn the real cost difference and find out if you should purchase a color or a b/w copy machine.

Since the time copiers were first invented, color copiers have almost always been more popular than b/w copiers.  Now its black and white counterpart, the color copier can print, copy and scan in beautiful full color as well as in black and white. So why would anyone choose b/w copy machines over color? Well, there is a substantial cost differential when it comes to servicing a color copier.  For example let's examine an office that makes 10,000 copies/prints per month. From that number, about sixty percent are for black and white images and about forty percent are for color copies.

On a national average, copier dealers will put a color copier under service for $0.01 for black and white images and about $0.07 per color copy.  That makes the cost for black and white copies for the month sixty dollars and the cost for color output for the month $280.  Over the course of four years the service costs would escalate to $2,880 for black and white images and $13,440 for color output.  So while original purchase values are similar, the life cycle service costs are substantially different.

However, this is not to say that a color copier is not worth the service cost.  The average color copy/print at a business supply/service store is around $0.89 for a single page.  It's no wonder so many people think color copying and printing is so expensive...it is when you're paying someone else to do it!

So if you're making a lot of color copies, you may experience a significant savings doing it all yourself rather than having it done at the local printers.  Scanning documents in full color and then sending them to an archive file or to a clients email is also very attractive, not to mention extremely more professional than your competitor's b/w images.

Today's color copiers can print in vibrant color with wonderful resolution, and many can also print 12" x 18" documents that fold and staple to make printing magazines or booklets fast and easy.  Check out a color copier for your company today!

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How to Buy the Right Copier

Definitions

Business class copiers-Not sold in office club stores.  Sold by knowledgeable and reputable dealers. Designed for higher volumes and dependability.

Office club copiers & personal copiers -Sold in office club stores i.e. Office Depot, Office Max and Costco... For personal and low volume customers.

Cost of Equipment

The cost of a copier can be quite expensive.  Just shopping for price and buying one on cost alone can be misleading and can end up being more expensive in the long run.  This is especially true if you make thousands of copies per month.  You could be paying three times the amount of the price of the copier in toner and supply costs.  It doesn't matter if you are buying one for a business or for personal use.  The first thing you should do is research the cost per copy.

Volume and Cost per Copy

When purchasing a copier you must first research your monthly copy volume.  This is the first step in choosing which copier is right for you.  One easy way to determine this is to think of how many reams of paper you use per month.  Each ream is 500 sheets.  Just multiply that by the amount of reams that you use and you have a fairly accurate assessment of your "copies per month."  The reason you must know this is because it helps you determine you're "cost per copy."  This is how much it will cost you every time you press the copy button.  Now, you take the price of the toner and divide that into the estimated yield and you have your cost per copy.  Example: The toner cost is $100.00 and the yield is 10,000 copies.  Your cost per copy is.01 cents per copy.  Office club type copier supplies are almost always more expensive than a business class type copier.

Service and Repair, Service contracts

Most copier service companies, (not affiliated with office clubs) will not provide you an onsite service contract on an office club copier.  This is because they don't sell them.  Office club stores will normally offer extended warranties but coverage may not be complete.  For example they might not cover the toner or they won't cover on-site service.  I have had customers call me and tell me that they had to ship the machine off to have it repaired and that they didn't even get the same machine back afterward. They received a replacement machine.

Many times a business class copier service contract that covers parts, service, and toner and supplies (everything except paper) is less expensive than the toner costs on a personal copier.

Automatic Document Feeder and Feed Systems

Document Feeders

An automatic document feeder is the feeder that automatically feeds your original documents one at a time so you don't have to stand there and lift the lid each time you have a stack of originals to be copied.  Not all document feeders are created equally.  There are many different mechanisms that feed, separate and eject the originals on all of the makes and models of copiers.  Business type copiers have much better mechanisms than personal copiers.  When you are in business and you make lots of copies and sets of copies it is frustrating when you can not count on this feature to work dependably.

The most common problems are multi-feeding and jamming.  Multi-feeding is when the feeder pulls in more than one at a time.  Most of the time the copier will not let you know this happened.  It will not show a jam and you may not realize it did this until you are in the middle of your very important meeting and you have some missing pages.  Paper jamming is another problem where it doesn't pull the paper through correctly and jams.  This is also very frustrating.

Feed Systems

Feed systems are the rollers and mechanisms that pull in your copy paper to make copies.  Paper jams are the most frustrating thing that a person can have with a copier.  Office club type copiers have inferior systems that feed the paper in and as you make larger copier runs, the dependability is much less than a business type copier.  I am speaking of my experience of over thirty plus years in the industry with copiers on both document feeders and feed systems but there are exceptions and some personal copiers work just fine.

 

Quality and Longevity

Quality of the copies being made has really improved over the years especially since the digital evolution.  There really is not much difference in copy quality.  I have seen personal copiers that have just as good resolution and copy quality as a very expensive business copier.  When it comes to the quality of manufacturing, sturdiness and just plain quality of the equipment you can see a big difference.

Business type copiers are built to last.  It really depends on your copy volume as to how long each machine will last.  Business copiers are built to last the monthly duty cycles that the manufacturer has designated.  Though sometimes I feel that they over estimate these amounts.  There are applications where a personal copier will need to be replaced in only one year next to a business type copier that will last seven to ten years, really!

Conclusion

Buying a copier can be expensive, but buying the wrong copier can be a waste of money.  By doing your research ahead of time you can save money and use your copier for many years with few problems. Finding a dependable company to service your machine is just as important as buying the right machine.

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Copier Toner

Many of us often refer to toner as dry ink.  The truth is that toner has nothing to do with ink (a pigmented liquid) at all.  Toner, in reality, is a powder that is plastic-based and negatively charged.  The blackness of copier toner comes from pigments blended into the plastic particles while being manufactured.

In a copier, the toner stored inside a cartridge is stuck on larger, positively charged beads.  As toner-coated beads are made to roll over the drum, the toner particles are more attracted by the positively charged ions on the unexposed areas on the drum's surface than the weakly charged beads.  Later, the same particles are attracted even more towards the electro-statically charged paper.  The plastic in the toner lets the user keep it from jumping ship once he/she has finally got it on the paper.  Now all that is needed is to apply heat to the toner.  Once the temperature rises, the plastic particles melt and fuse the pigment to the paper.

The fuser adds the finishing touches, to lend permanency to the toner image on a sheet of paper.  It has to perform two jobs.  First, it has to melt and press the toner image into the paper.  Second, it has to stop the melted toner and/or the paper from sticking to the fuser.

In order to perform these tasks, quartz tube lamps and Teflon-coated rollers are required.  First, the sheet of paper is sent between two of the rollers.  Following it, the rollers are gently pressed down on the page to embed the toner in the paper fiber.

In the meantime, the lamps are on inside the rollers, producing sufficient heat to melt the toner.  The toner, however, does not melt onto the rollers.  How? The Teflon coating on the rollers prevents the toner and paper from sticking to them, just as the non-stick coating that prevents your favorite omelet from becoming glued to the bottom of your frying pan.

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Top 5 Ways Nonprofit Organizations Can Save Money

It doesn't matter whether the economy is booming or busting - nonprofit organizations are always interested in saving money.  Of course, "saving money" doesn't necessarily have to mean "cutting corners" or "doing without altogether."  There are plenty of ways nonprofit organizations can save money and still operate effectively and efficiently.

1. Accept Donations

Whether you need a few simple pieces of equipment like telephones and cameras or larger pieces like computers and fax machines, chances are there's a family member, friend, or another business or organization that's already in the market to upgrade and willing to donate old supplies to you.

2. Buy Refurbished Electronics

If you can't find everything you need through donations, consider buying refurbished electronics.  Buying refurbished office equipment like refurbished machines, copiers, printers, fax, telecom systems, computers,  and even cameras is a great way for nonprofit organizations to save money.

After customers return them to the stores (either because they've changed their minds or found some minor problem with the way the electronics functioned), manufacturers inspect the items and make any repairs before certifying they're ready to return to store shelves as "refurbished" items.  The manufacturers can't sell the items at the same prices as they'd sell brand new items, so they sell them at significantly lower costs.  Purchasing refurbished electronics at lower costs than brand new electronics at regular costs helps nonprofit organizations save money.

3. Look for Volunteers

Many nonprofit organizations already acquire much of their own legwork through volunteer efforts, but they can also find volunteers to donate time and skills to things like building and designing websites, creating logos for contact cards and stationary letterheads, and writing copy for websites, newsletters, and fliers.

4. Do It Yourself

While many people have family members or friends (or friends of friends or family members!) who are skilled at tasks like writing and website and graphic design, not everyone will agree to provide these services for free.  If you can't find someone willing to donate his or her services, consider doing the jobs yourself.

There are many free and easy-to-use website templates available; these days, setting up a website, costs a little more than just the price to purchase server space.  If your nonprofit is a local chapter of a national organization, use the national logo and create your own stationary letterhead and contact cards.  If you need to know how to effectively write simple copy for a newsletter, advertisement, or your website, do a little research online for tips on how to keep your words brief yet effective.

5. Find Freebies

Volunteer work is free for you and many do-it-yourself projects are either free or cheap, but keep in mind that there are also tools available that are completely free and in constant supply.

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What's The Difference Between A Refurbished Copier And A Used Copier?

If you're going to buy a copy machine, you may have heard a lot of different terms thrown around, like new, used, re-manufactured, demo and refurbished.  Not knowing the difference between these terms can dramatically affect how much you pay for your copier.  Read on to learn the difference between a refurbished copier and a used copier.

New

You probably know this one already, but a new copier is brand new, and comes directly from an authorized channel, like a dealer or distributor.  The phrase "authorized channel" sounds pretty fancy, but all it really means is that the manufacturer's representative receives commission on the sale.  Just like a new car, new copiers lose a lot of value as soon as they "leave the lot."  Generally if you want a brand new copier, your best and most inexpensive option is through a copier leasing program rather than outright buying it.

Refurbished

Refurbished copy machines have been audited, cleaned, tested, and updated by a third party (not the manufacturer).  Most refurbished copiers have been used less than three to six months as rated by their respective manufacturer's recommended monthly usage tables, and come with a "same as brand new" warranty.  Best of all, these copiers are sold at discount levels up to 75% off MSRP.  If you choose this option, just make sure that the company you buy from is as a good reputation and an A-rating with the Better Business Bureau.

Remanufactured

Manufacturers sell refurbished copiers too, but they like to call them re-manufactured, which means the copy machine was refurbished by the manufacturer itself and not a third party. Re-manufacturing means that the manufacturer tested and updated the equipment.  As with the refurbished copiers, these copy machines are usually have less than three months of use, and have been acquired from off-lease contracts, sales demos, short term rentals and/or corporate downsizing.

Used

Used generally refers to a copy machine that is being sold without any repairs, updates, cleaning and limited testing.  When you see a copier sold as used, without a warranty, most likely you're getting it "as-is" and should be aware of the risk you are taking.  Some unscrupulous companies might sell copy machines as "used" that should actually be sold for parts.

For the best deal on a copy machine for your business or office, your best choice may be a re-manufactured or refurbished copier that comes with a warranty.  That way you are spending a lot less money while still benefiting from the protection of a warranty.

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Do Compatible Toners Work For Scanners, Printers, Fax Machines, and Copiers?

The topic of compatible toners is widely talked about and very important to office goers.  Lots of people find compatible toners a much more efficient way of running their office when it comes to meeting all of their printing, scanning, faxing and copying needs.

There are often rumors that the compatible toners are less desirable to use in the office because of the quality but this is not true.  They are tested and made to work and last just as long as original toners.

Before a compatible toner is even made, every part of the toner is tested, inspected and approved.  

They are then tested after they are built and again picked at random off the shelf to be tested as well. 

They are built to work just as well as the original.

The percentage of pigments in the compatible toners is the same and they hold the same quality within the carefully designed formula just as the original toner cartridges are made.

These toners are made from recycled parts that are still good to use.  They are also made from repaired parts to recycle and conserve resources.  This will help you to give back.  You can go green by helping to reduce the amount of waste coming from toner use in communication equipment.

Compatible toners work for all different types of machines.  One might think that they only work when used for a printer.  The truth is, a fax machine, copier and scanner all have the basic internal structure when it comes to toner use so you can use them for all of the machines.

Most fax, copy scanning and printing machines used in the office are all in one machines now. Multi-functional machines have grown to be the most popular office tool, so it has become more of a priority for compatible companies to make sure they are top quality to satisfy all business communication needs.

Top compatible toners are made to fit many different brands.  Whether they are made from original parts, refurbished or re-manufactured parts they have been tested and approved by professionals before they are allowed to go out on the market for sale.

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What Do You Need to Know Before You Buy a Used Copier Or Printer?

Are you considering purchasing a used copier printer all-in-one office equipment from a company out or going out of business? You need to think a minute about this. The company is going out of business for a reason and the majority of the time it's because of cash flow.

Do you think they would spend their last few dollars having their copier repaired or maintained? Buying a used copier printer from a company going out of business is like buying a used car from a dirt lot 100 miles from a city. It's buyer beware and check your pockets before you leave because the seller will be gone!

Last week we received 11 service calls from companies who purchased used copier printers multi-function office equipment from a business going out of business. This is how most of the copier repair calls start: "Hi, I need somebody to come out to clean a copier because we are getting lines." or "Hi. we are getting paper jams and we need it fixed right away." Then the person tells us they just purchased the used copier at a great price from a business that failed. Now the company is gone and they can not get a hold of them.

Do you think once you buy the used copier they will help you if a problem occurs? They sold you the used copier printer, closed the business and left town for the mountains.

The bottom line is that the average repair on the clients' copiers cost more than what they paid for the used copier.

How to prevent this problem:

1. Contact a company who specializes in the used copier printer. Do not ask you neighbor doctor, nephew lawyer or next door electrician. Get a certified technician to review it.

2. Have the copier repair tech check the following: last copier maintenance cycle, the amount of life left of the toner, developer and drum. Get an unbiased view from a technician who will give you a report before you spend a dime on the refurbished or used printer copier.

3. Better yet, get the used copier printer from actual copier printer dealer. You may pay a few dollars more but it will prevent exposing yourself to problems and hundreds of dollars in repair bills later. May companies will give you a quick over the phone estimates of costs to check the equipment before you buy it. It only costs you a phone call and could save you hundreds of dollars!

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Printer Usage

Some printers are good for general printing, while others are better at specialized tasks or combine several functions into one machine.

o Photo: If you take lots of pictures, consider getting a photo printer.  Photo printers can be in the form of photo inkjets -- which can print both photos and text; snapshot photo printers -- for outputting small 4x6-inch prints; or professional photo printers -- for large, tabloid-size photos and often including network connections to enable printer sharing.  Most consumer and professional photo printers use inkjet technology, while most snapshot photo printers that print 4x6-inch prints rely on dye-sublimation technology.  Regardless of the type or technology that is used, the most important thing to look for in a photo printer is photo realistic quality.  Everything else is secondary.

o General Purpose: As the name implies, general purpose printers can be used for printing almost anything, including text and photos.  Choose a general printer with a laser format if you print more text than photos; and choose an inkjet format if you print more photos than text.

o Multi-function: Multi-function printers (MFPs) combine in one device several functions such as printing, scanning, faxing, and copying. MFPs cost less than buying separate stand-alone devices and cut down on the hassle of setting up individual machines.  If you are strapped for budget or space, consider these all-in-one devices.  Take note, however, that a malfunction with one component takes down the whole device, and individual components may not be upgradeable.  MFPs are available with either laser printers to emphasize speedy text printing and the occasional graphics output; or they are available with inkjet printers for vibrant photo printing.

Environment and Applications

When deciding on a printer, think about where and how you plan to use it.  The home user will have different printing needs from that of the office worker, photographer, or traveler.

o General/Basic home use: Versatile, affordable printers are the best choices here, and inkjets usually satisfy the printing needs of most home users looking to output photos from their digital camera or for other light printing needs.  Ink cartridges can be expensive, so look for inkjets with separate cartridges for each color.  This way, you need not throw out entire cartridges -- simply because one color has been used up ahead of the others -- but replace only the ones that run out.

o Home office: An MFP may be a great device to have in your home office, especially if it comes with an automatic document feeder that can process multi page documents unattended.  Extra onboard memory increases efficiency and allows for processing of larger graphics and documents with ease.  If scanning and photocopying are important to you, get an MFP with a higher resolution.

o Photography: Photo printers are the obvious choice if printing photos is your main thing.  Choose either the smaller, snapshot photo printer that produces 4x6-inch prints; or choose larger-sized, professional photo printers that are capable of delivering tabloid-size 11x17-inch prints -- even up to full-bleed 13x19-inch prints that include a border to allow room for registration marks.

o Text printing: If printing large amounts of text is what you'll be doing most, monochrome standard laser printers are your best bet -- as they can turn out page after page of crisp text fairly rapidly.  These printers are ideal for printing black-and-white text and simple graphics, so you may need to get a separate inkjet or photo printer in order to print color photos - unless you wish to invest in the more expensive color lasers that can print both black-and-white and color documents.

o Small network: A workgroup laser printer can be what you need if your home office or small office is built around a network.  Workgroup lasers pack faster print speeds and have more memory to handle multiple print jobs.  They also offer more advanced handling capabilities such as larger trays, and may offer duplex (double-sided) printing, sorting, and stapling.  More expensive than standard laser printers, the majority of workgroup lasers are monochrome -- designed for printing text and simple graphics.

o Traveler: For the businessperson on the go and looking to print, portable printers provide the solution with their compact size (small enough to fit into a briefcase), light weight (less than 5 lbs.), and handy power (operates on batteries or with a car charger).  Newer models can print wirelessly -- making it a non-issue if you forget your USB cable at home.  Some portables offer great extras such as a sheet feeder for automatic page feeding, are able to handle transparencies and envelopes, and even support an optional scanner cartridge that replaces the ink cartridge and turns the printer into a scanner. Portable printers are more expensive and print more slowly than standard printers, but convenience is what you're paying for.

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Printers - A Practical Buyers Guide

Buying a printer can be a complicated business, there are more shapes, sizes and types of printers available to the home and small business user than ever before. Printers have also become specialized for their intended purpose.

It is no longer a case of "a printer is a printer".  Printers are now designed to be good in a particular area rather than a "Jack-of-all trades", which will do everything.

An often overlooked issue, is the very serious consideration of cost of ownership, which is all about of how much it will cost to keep your printer running (see below).  So making that decision on which printer to go for, can be a seriously arduous task, especially if you are keen to buy a printer that is not only affordable to buy, but also cheap to run.

So here is the information that you need to know and consider, that no one tells you about!  We have not expanded on which printer is the best at any given time, because models constantly change and you can find that information in any current glossary PC magazine off the shelf.  Instead, here you will find the good, bad and ugly bits from the different types of printers available so you can make an informed decision yourself.

Laser Printers

Laser printers work in a similar way to photocopiers, except they use a laser instead of a bright light to scan with.  They work by creating an electrostatic image of the page onto a charged photo-receptor, which in turn attracts toner in the shape of an electrostatic charge.  Toner is the material used to make the image (as ink is in an inkjet printer) and is a very fine powder, so laser printers use toner cartridges instead of ink cartridges.

Laser Printers have traditionally been the best printing solution for heavy office users as they produce a very high quality black text finish and offer relatively low running costs.  However, laser printers have advanced a great deal recently and their prices have steadily dropped, as a result there are now compact laser printers, multi-function and color laser printers all at very affordable prices.  Laser printers make sense if you need to do a lot of high quality black or color prints, not photos.  The great thing about a color laser printer is that they can print a very good quality color image on standard copier paper, so you do not need to use expensive photo paper for large jobs.  Do check the prices of the consumables before you buy the printer as these can be very expensive for color laser printers.

Laser printers are the best solution for people who are printing in large volumes, that is, in 100's of pages at a time or 1000's of pages per month.  Color lasers also take quite a while to warm up, so are not ideal for printing single pages.

Solid Ink Printers

Solid ink printers use solid wax ink sticks in a "phase-change" process, they work by liquefying wax ink sticks into reservoirs and then squirting the ink onto a transfer drum from where it is cold-fused onto the paper in a single pass.  Solid ink printers are marketed almost exclusively by Tektronix / Xerox and are aimed at larger businesses and high volume color printing.

Solid ink printers used to be cheaper to purchase than similarly specified color lasers and fairly economical to run owing to a low component usage, today it is not necessarily any cheaper than a color laser printer.  Output quality is good but generally not as good as the best color lasers for text and graphics or the best inkjets for photographs.  Print speeds are not as fast as most color lasers.

Dye-Sublimation Printers

Dye-Sublimation printers use heat and solid color dyes to produce lab-quality photographic images. Dye-Sub printers contain a roll of transparent film made up of page-sized panels of color, with cyan, magenta, yellow, and black dye embedded in the film. Print head heating elements vaporize the inks, which adhere to a specially coated paper, as the ink cools it re-solidifies on the paper. Color intensity is controlled by precise variations in temperature.

Dye-sublimation printers lay down color in continuous tones one color at a time instead of dots of ink like an inkjet, because the color is absorbed into the paper rather than sitting on the surface, the output is more photo-realistic, more durable and less vulnerable to fading than other ink technologies.

The downside of Dye-Sub printers is that they are generally more expensive to buy and run, usually limited to photo sized prints only and can only print onto one type of specialized paper as well as being quite slow to print.

Dye-Sublimation printers are best for those who want to link up their digital camera to a purpose built printer and print out the finest quality photos at home without fuss.

Dot Matrix Printers

Dot matrix printers are relatively old fashioned technology today with poor quality print, slow and very noisy output.  This type of printer is no longer used unless you wish to create invoices using the continuous paper with holes on both sides.  The good thing is that they are very cheap to run!

Cost of Ownership

Many printers today are very cheap to buy, but people are sometimes shocked to discover the cost of replacing the consumables (ink or laser cartridges, imaging drums, fuser, oils, specialized papers etc). The cost of replacing the ink can sometimes cost more than the printer itself!  This is one of the most commonly overlooked factors when printers are reviewed and yet one of the most important things to consider before handing over your hard earned cash.  Tests run in 2003 by Which? magazine famously compared the cost of HP's ink with vintage 1985 Dom Perignon.

A Sheffield City Council report aimed at helping schools decide on the best-value printers to buy, calculated total cost of ownership over the lifetime of a printer (not sure how long that is!).  Adding up all the running costs, ink or toner, paper, maintenance and even electricity, SCC worked out that a color inkjet costs approx 38 cents per page to run compared to a color laser which costs approx 7 cents per page. Sheffield City Council advised its schools that if they printed more than three color pages a day (assuming a 40-week academic year) they should buy a laser.

These figures cannot be taken hard and fast due to the many variables involved, but it is generally accepted that the cost per print of a laser printer is cheaper than that of an inkjet, which is in turn cheaper than that of a sub-dye printer.  However, you would have to do a fair amount of color printing to take advantage of the economy cost offered by a laser printer.

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Tips to Set Up a Laser Printer For Your Home Computer

If you have a laser printer for either your home office or home use, there are some ways you have to consider for setting up your printer properly.  If you do not know anything on how to set it up for your home computer, you can follow these practical guides.

Step one: assemble your printer

For assembling your printer, you need to open the box and then find the guide for the quick set up.  Take it out of the box and get all the important parts.  For safety, place it down on a flat surface then assemble the paper tray and install the toners and drums.

Step two: install the drivers

Before connecting it to your computer, it will be better for you to install the driver first; unless the direction says otherwise.  You can do it by following the instruction which is displayed on the screen of your computer.  It is available on the CD, so you have to insert the CD into your computer and follow the instructions it tells you.

Step three: connect your printer to the computer

After you have already finished your installation, you need to click "start" then "setting."  Then, navigate your cursor to the "Printers and Faxes."  Thereafter, choose "Add Printer" then "Select Local Printer Attached to this Computer."  Then, click "Automatically Detect and Install."  If you cannot find the drivers, choose "Have Disk" then browse it to the CD drive.

Step four: get connected

After you have done all the steps above, you can connect your printer to the computer by using a USB, Bluetooth, parallel cables, or Wi-Fi.  Also, you have to make sure that all of the plugs are connected properly to the right spot.  If you use Bluetooth for connecting the printer to the computer, you have to open up the Bluetooth manager for detecting it.  Instead, you can also use "Add Printer Wizard" and click "Detect a Printer on the Network."

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How to Save Money on Printer Toners and Cartridges

The top printer brands can produce brilliant print standards, but you really need to be on the lookout for savings.  These things can cost big money, particularly for small business printing operations and those who must have top quality, like professional studios and graphic design businesses.  Home users can also find themselves replacing their printer cartridges too often.  Savings are easier to make than you might think.

These brands are the big names in ink and toners:

·        
·         Samsung
·         Brother
·         Epson
·         Lexmark
·         Panasonic
·         Sharp
·         Xerox
·         Konica
·         NEC
·         Toshiba
·         Rico
·         Dell
·         Hewlett Packard

      ·     Canon

Defining costs- The real measure of savings

Retail is really not an appropriate method of purchasing ink cartridges and laser toner for businesses. You're paying the full mark up price, which over time equates to a cost of anything up to 70% above discount prices.

All it's doing is costing you money.  You really need an industry supplier, with a full package on delivery, money back guarantees, and a strong emphasis on customer satisfaction.

Bulk buying makes sense, all the time

Buying bulk printer ink can save a lot of money in a hurry.  If you're working in advertising, marketing, or doing your own basic business print jobs, you can spend a fortune, even if you're only doing black and white fliers and letter drops.

Look at it this way: Every hundred or so of these prints costs you a cartridge.  If you do a few thousand, they cost you hundreds of dollars per run, and the net value has to make up for the cost, just to break even.  With bulk buying, you save hundreds before you even start printing.

Outlay savings

"Outlay" is a word which represents expense, money out of the business, and it also represents a cost against profits.  It's a problem for businesses trying to do high quality print jobs.  For graphic designers, heavy outlay on inks is nothing less than a professional curse.  Advanced prints involve quite a bit of trial and error, and lots of ink.  Your beautiful name brand printer can do the jobs, but can your wallet take the stress?

These are problems well worth avoiding.  It's a basic business principle: "Cut outlays".  The quickest way to do this is with discount purchasing.  70% savings is obviously a good deal, and more importantly, it's money which stays in your business.

Product life savings

The average printer has a product life of about 5 years.  You can save hard cash over that 5 years with a bulk purchase, or even just buying on discount when you need inks.  You save money per cartridge over that entire period.

Say you use a 4 cartridge pack every month or so.  Call it 10 packs per year.  How much would you save? Enough to buy a new printer.  To get the best deals on name brands, always buy discount.

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Computer Printers

Printers are machines that attach to computers as peripheral and help in producing a hard copy of any data that is stored in the computer.  On being given a command any document will get printed by a printer attached to that computer.  The printer uses a special ink, filled in cartridges and prints the data on different sizes on desired size of paper.

While many printers are individually connected to a specific computer, many others are connected to a network and are shared by a number of computer users simultaneously.  Such arrangements are very common in workplaces.  Many modern day computer printers also include non-printing features like fax and scan.  They are called multifunction or all-in-one depending on the feature availability in them.

The evolution of printers has seen various types of printers and printing technologies.  These became famous peripherals of the computers with the advent of dot matrix printers.  In such printers the machine relies on pixels or dots to print the document.  These were used quite excessively until the next generation of printers came.

The modern age laser printers can print at a much faster pace and can give output in hundreds.  These are generally toner based printers and are available in both colour and monochrome varieties.  Though some recent research has indicated that laser printers emit some harmful ultra fine particles, yet they still remain the most widely used and most popular printers in the corporate sectors.

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Sharp Printer Products And Supplies

Choosing a name brand product, such as Sharp, for your printer and supplies can have many beneficial outcomes.  Similar to purchasing other electronics you will find yourself asured with a name brand buy rather than an off brand item temptingly offering a discounted price.  You get what you pay for with electronics and when shopping for Sharp printers and supplies you can expect the best.  Options include many sleek styles with simple to complex features to match the needs resulting in the purchase.  Sift through the variety of models and toners and find the best buy for not just your purpose, but your wallet too.

A good way to begin your search is by deciding on how quick you need your products to be.  Let's first unveil all of the printers Sharp offers that will print anywhere from under 20 to over 40-60 pages per minute.  The lower end, 20 ppm average, products will still give a quick speed and other positive features.  Products can hold large quantities of paper and send your documents to any user connected to the printer.  Easy read display screens allow for you to view documents and use the zoom button when needed.  Mid-range products, 30 ppm average, will give you even more freedom.  They hold more paper for faster print jobs and will sort or reverse documents as requested.  Some models will come with build-in keyboards for easy data input.  The upper range, 40-60 ppm average, can not just print quickly, but they can put the final touches on your product.  Stacking and stapling are often boring, timely tasks so Sharp printers are made to help you with these undesirable jobs.

For those people or companies that need maximum production there are products that will finish from 65 to 90 pages per minute. You can expect all of their high volume products to have all the power that the lesser speed models above withhold and much more.  For the best Sharp printer, you can hold over 8,000 sheets inside at a time while shooting out over 80-90 pages per minute.  You better hope you clicked on the right document to print!  With large quantities shuffling out, they offer you multiple finishing options to include in your prints to ensure your approval.

Complete your printer setup with the supplies it needs.  Inks and toners can most likely be found just an aisle or two past the place where you found your printer.  OEM companies produce brand new toner and ink for all Sharp products.  However, supplies can become very expensive for everyday users.  An alternative to consider is buying in bulk, a simple saver that compatible toner and ink companies offer people.  While toner and ink remain high quality, the production with the use of recyclables allows for an inexpensive sale.  Individually you find Sharp specific compatible products or in large sums as listed above.  Thinking ahead and buying your supplies in bulk can cut the individual cost down by a third.  By setting your new Sharp printer up with the right supplies you will never regret any part of the purchase.

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Guidelines For Choosing a Printer

Buying a printer is a complex decision and because of all the options available in the market it is difficult to decide on the best one.  Nowadays printers have become essential for office use as well as domestic use.  A good printer at a workplace helps the progress of the work and increases speed of the work accomplished at offices everyday.  There is no point of using the computer to create documents and reports if one is not able to produce the end result in a printed form.

This review will help you out with the confusing task of buying a printer.  The different types of printers available in the market are toner-based printers, liquid injet printers, solid ink printers, dye-sublimation printers, thermal printers and UV printers.  The best way to differentiate the quality printers from the others is to compare their different features.  The print speed and the print quality of the printer matters a lot when it comes to buying a printer.  

The speed is determined according to the prints that the printer can produce per minute.  In the latest printers there is the option for users to transfer the media and images for printing directly from USB devices, memory cards and flash drives.

When buying a printer one must keep in mind what the printer will be used for.  Nowadays printers are available suiting different kinds of work loads.  Some are designed for domestic use, and others for small business work and large complex business work.  

Once you are able to determine the function of the printer you will have a better idea of what printers fall under for your requirements.  When you are buying a printer you should surf around the market and visit a number of places before you make your final decision.  This will give you a rough idea as to what the market price of the printer is, and than you can buy the one that fits your budget.

Keep in mind that the price of the replaceable ink cartridges is also affordable as sometimes the cost of the ink cartridges is more expensive than the actual printer and users face a lot of problems in the future when the cartridges need to be changed.  You can also find, refurbished models that come with a warranty but aren't as good as new.  You can check them thoroughly before buying them and this can be a very good deal.  This kind of deal saves a lot of money and you still receive perfect results from these printers.  Take your time when you are buying a printer and I am sure my tips will help you tremendously in buying a printer.

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High Quality Office Equipment - The Secret of a Flourishing Business Operation

It is a simple fact. Sometimes what you don't know, can hurt you a lot, and that is especially true in office applications.  Missing documents, unorganized files, or an unreliable printer, which can often go undetected until you are at risk, can be a huge drag on a business' bottom line; but that is not the real problem.  The real problem is that you do not know exactly whom you can rely on to get the ultimate, reliable office equipment from, and make your day to day operations in the office more efficient and profitable.

One of the biggest problems with combating typical office issues is that there aren't enough eyes to spot every problem and not enough knowledge to keep you updated on the latest trends and technologies. Sometimes, you just know that you are wasting resources.  It could be energy, equipment repair costs, right machines for the job, or a combination of all these things.

Imagine if you did know and suddenly you had a single view into your entire network of facilities. Imagine how much savings you will have if you will be able to reduce energy costs and lessen product loss.  Imagine if suddenly you had better information about your office equipment, so you could be more confident in your decisions every day.

Just imagine, if you can handle all these things, what's there to worry about?

Today's office equipment ranges from simple to complex applications that provide modern entrepreneurs efficiency, less operating costs, and better bottom line results.  That's why the choice of office equipment has become an essential factor in business management.  The way you decide and choose your equipment will have a huge impact on your business' productivity and reliability.  Keep in mind that your customers rely on you and the last thing you need to worry about is your reputation.

So, how do you deal with these problems in the first place? Here's a list of some tips to live by:

1. Evaluate what you need

At any point, every office seems to need almost all of the basic office equipment, like printers, scanners, copiers, shredding machines, etc.  However, not all office equipment is created equal.  With the advent of technology, modern office equipment can provide multi-functional services; that older models don't have.  Hence, it is important that you know specifically what type of services you need before buying one.  For example, do you have a network in your office?  Do you need dedicated printers or workgroup printers that can cater services to anybody from your network?

2. Assess your work spaces

Office equipment, when not thoroughly considered, can eat a lot of space in your area.  Printers with multi-functional devices can consume a huge space in your work area as they are big in size.  It is best that you dedicate a particular space for your office equipment so people will know where to access them.  Creating a clutter in the working area can only trigger more problems and may affect a smoother work flow.

3. Guaranteed services

Even the most advanced technology cannot impede the natural wear and tear of office equipment. That's why it is important that you have reliable services provided by your suppliers or vendors.  So, regardless of the type or model of the machine you will buy, it is best that you have the most complete and all-inclusive range of services and warranty programs to guarantee that your investment is amplified to your utmost fulfillment.

4. Variable financial options

Office equipment is a good investment, but acquiring them in a bad deal will get you nowhere.  Always find a vendor or supplier that can give you feasible and flexible financial options.  Whether you go on a cash purchase, lease, or credit, it is best that you have a handful of preferences to choose from.

Indeed, getting the best office equipment, at the right deal will help you improve your operations and management of your business.  With limited resources and increased pressure for better returns, ensuring that you have the most appropriate and reliable machines is critical to your success.

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What Will Toshiba Printer And Toner Products Do For A Home Office?

Toshiba is a company that is known for having a wide variety of electronics in their company.  They are constantly inventing the next best thing for the world including the next best printer.  They have many different style printers and copiers including smaller ones that are best for the home office.

Toshiba printers and copiers are amazing for the home office because of their quality and low start up and maintenance costs.  You can get a home-style printer or copier that looks chic as ever and fits right onto your desktop in the comfort of your own home while at the same time printing the most official high-quality prints or copies, that you see nowhere else besides a photo lab or from one of those extremely expensive office printers or copiers you see at the 24 hour printing stores.
It's nice to be able to do everything yourself, save money and save time all at once.  Everyone wants to save money, but, what Toshiba has figured out is that people running a company out of their house is probably working extra hard and needs a helping hand in tightening their budget, while not cutting back on quality.

Toshiba's designs are made for you to be able to perfect your most important documents and photographs without being able to tell that it is from a small at home printer or copier.  You can even have other features built in to your printer or copier such as scanning, faxing and duplexing.  Toshiba allows you to do all of these functions while conserving the equipment's resources.  What I mean by that is that it saves you on toner and on power.

The toner for one thing is frugally used in each print which comes out strong and thick looking, but is actually saving ink.  It cuts back a small amount which helps the pigments cling harder to the paper fibers for a longer lasting print and a longer lasting toner cartridge.  The cartridge CAN be recycled however.  It also can be refurbished individually and snapped right back into place.

Say you are really partial to using the Cyan.  That cartridge can be replaced three times over, while you still have the other ones charging through like champs in the machine.  Toshiba makes sure you get your money's worth with their product and allows you to refrain from wasting anything.
Just because you are at home doesn't mean you deserve less.  Your printer/copier will have the same strength as one that you may find in a large professional setting only you'll be getting it for less.

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Tips for Choosing the Right Copiers For Sale

COPIERS FOR SALE

Copiers are machines which make paper duplicates of documents.  They are very useful and have been around for many years.  

Most of the copiers make use of heat fusion, while some models use inkjet technology to make copies.

Types of copiers

• Analog copiers: These are outdated
• Digital copiers: These may be able to print, scan and fax in addition to making copies.
• Types of digital copiers include: Monochrome copiers: these make copies in black only.
• Color copiers: these can make copies of documents in a range of colors.
• All in one copier: these can print, scan and fax.
• Multi functional copiers: these come with a very wide range of functions. Factors to consider in making a choice of copier

In making a purchase of a copier, the following factors will need to be put into consideration:

The amount of paper that can be loaded into the machine at a given time should be considered.  Smaller copiers will be able to able to receive about 100 sheets of paper, while the most advanced models can be loaded with up to 2500 sheets.

The size of the paper used: some models can only accommodate a particular size of paper, while others will accept a large variety of paper sizes.

The speed at which copies are made: the speed could be as low as 10 copies per minute, or as high as 100 copies per minute.

Toner: this is for digital copiers. The monochrome copiers use only one toner cartridge, while color copiers will require several toner cartridges for the different basic colors.

Memory: the latest models have some memory features, which makes them work more efficiently.

Extra capabilities: some of these features include scanning, faxing, networking capabilities, emailing, security features, image editing.

What are some companies that manufacture copiers for sale?

• Konica Minolta: this company offers a wide range of digital copiers
• Sharp: they manufacture multi functional copiers with a wide range of capabilities.
• Toshiba: manufactures a wide range of copiers for office use.
• Xerox: machines made by this manufacturer are noted for their durability.
• Ricoh: produces a wide range of digital copiers.

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