Tips to Compare Copiers

When you are going out to purchase a copier for your home or small office, you must want to find a copier with the best value and practical features.  Then what you are going to do is to examine different aspects from several different options of the copier, in order to find out the right type and brand to purchase.  So, here are some important tips to compare copiers in a way to get the best unit.

The first thing that you have to do when you are going to compare copiers is to observe each brand of the copier.  There are such kinds of brands that are commonly known as the most popular brands and it brings great quality of its products.  Some of the most popular brands are Canon, Xerox, and Sharp. They are considered as the most popular brands among others.

Secondly, you have to determine what your needs are.  You need to decide whether you are going to make copies in color or just in black and white.  Actually, there are three options of machines that you can select from, which are grayscale, black and white, or color.

Thirdly, what you need to compare is about the price.  Prices can depend on the type, size, and brand. The more popular the brand is, the more expensive the unit will be.

Moreover, you can also make some comparisons by looking at the information from a shopping site.  It will be easier for you to look at side by side the information about the copier you are going to purchase after you narrow down your selections.

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Why Buy Used Copiers?

The copying business has seen a boom during these past few years for a number of reasons.  One is that creating copies are far cheaper then recreating originals.  Another would be that copiers are the ideal way to go for mass production.  Apart from that, a copier is a necessity in almost any office.  Having a copier alone can already save you hundreds of working ours alone in a matter of months, because workers can get copies for different requirements at the push of a button instead of running to another shop and creating copies there.

Brand new copiers can cost quite a fortune and many businesses that are starting out are hesitant to buy one.  Another option is also available and that is to buy used copiers.  A used copier does not always equate to being a bad copier or being a copier of inferior quality.  You would be very surprised how much you could save with buying a used copier as opposed to buying a brand new one.  Always remember that the quality in a copier is not its age, but its ability to produce copies efficiently and with a relatively low cost.  Whether it's using used color copiers or used mono photocopiers, you can say that you have already considerably lowered your costs for operations.

A lot of sites in the web can offer you used color copiers and used photocopiers at bargain prices.  It would be a very good option to explore the possibilities of buying online by canvassing for what you or your business really needs.  Whether your business requires high end copies or just simple duplication of paper work, there are always used copiers that are available that will suit your needs, usually at a savings of up to 75-80% less then a brand new one.

Correct-Tek Copier Service is a site that specializes in used copiers.  Many of these copiers were barely used and could offer the same quality in reproduction as a brand new one. Correct-Tek Copier Service boasts to have one of the largest available stocks of used copiers in the Midwest.  You can't argue with that.   Although the best thing about it is, that it could put any doubts anyone has had to rest with their guarantee that all copiers are inspected, cleaned and recorded before placed in the inventory.  With that, you get the assurance that all copiers you buy off the site will live up to your expectations.

It would be difficult to explain how much you could save buying used copiers.  So just think of the money you save without sacrificing any quality and spending those savings on something more worthwhile. Then you can have a ball park view on what we mean by saving.

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Call 847-398-5212, Should I Buy My New Copier From an Office Supply Superstore Or Not?

It depends.  You have a few options, but, first you have to figure a few things out.

The last time you visited one of the office supply superstores like Staples, Office Max, or Office Depot, I'm sure you saw row after row of desktop units that copy, print, scan and/or fax.  When I was an Account Executive and Sales Manager at a leading copier manufacturer, I spent a lot of my time fielding questions from small business owners asking if they really needed to go to a big copier company to purchase a new copier.  

As I told them, here are a few things you should consider:

1. What is your total monthly copy and/or print volume?  If you don't know the answer to this question, go and pull your invoices for your last paper purchase.  Estimate what percentage of paper was used for which function.  For instance: 60% used for print jobs, 30% for copy jobs and 10% for faxing.  You bought 10 reams of paper at 500 sheets of paper per ream.  You used it all up within a two-month time frame. Therefore, you copy and print approximately 2,000 images per month (90% of 5,000 sheets=4,000/2months, scans don't use up paper).  If your volume is well below 1,000 per month, your needs are probably best served by the office supply superstore.  Don’t stop there, but, read on...

2. Do you make any color prints or color copies?  If so, how important is image quality to you?  Generally speaking, the image quality on the desktop units is fairly basic and not conducive to the creation of impressive marketing materials or photo quality printing.  The "big boys" do a better job at this.

3. Are you outsourcing any copy or print volume (black/white and color)?  If so, have you considered bringing those jobs in-house?  Oftentimes, it is cheaper to do these kinds of jobs on your own system, but, this increased volume should be computed into the final monthly volume for your new copy system.

4. Is your volume fairly even throughout the year, or do you have wide ranging spikes in volume during certain times of the year?  For example, an accountant might see volume quadruple during tax time and would want to select a system that is able to withstand this level of seasonal wear and tear.

5. Once you find a model you are interested in at the office supply store, ask what the price is for the toner cartridge.  Ask what the toner yield is and what the fill ratio is for that toner yield.  Ask if the drum cartridge is a separate unit and if so, what the drum yield on that part is.  Use this information to figure out what is your cost per copy/print for this model.  The equation is: toner cost/toner yield + drum cost/drum yield= total consumable costs.  The fill ratio is an important detail to ask about.

Usually, these figures are quoted on an industry wide standard of a 6% fill ratio. This means you take a blank piece of paper and transfer toner ink to only 6% of coverage on the page.  Effectively, this is the equivalent of a two sentence letter.  How often do you copy or print a page with much more ink on the page?  I would imagine the answer is....a lot.  You must account for this disparity by assuming the toner yield will truly only is about 25% of what was quoted to you.  Compare this figure to the quote you receive from the copy manufacturer.  Usually, you will pay much more for an equivalent copier purchased from a copy manufacturer, but, the cost to operate it,  is often much less because the toner costs are much cheaper.  It is well worth your time to make these comparisons to make sure you are getting the most bang for your buck.

6. Do you want to be able to call a service technician and have him come straight to your office to repair the system?  Usually an office supply superstore requires you to bring the system into the store for repairs or even ship it back to the manufacturer yourself, if there are any problems.  Make no mistake about it, the system will need repairs.

7. Do you want the option of leasing the equipment through a capital lease?  There are many tax advantages as well as cash flow considerations in favor of leasing.  A manufacturer of multifunctional devices can provide you with many leasing options that an office supply superstore cannot.

You have a lot to consider before you acquire the multifunctional device that keeps your business running like clockwork.

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Five Things You Need to Do Before You Buy a Copier

The average copier lasts five years for most businesses and if you invested in a quality brand-name product, you might even enjoy eight years of stellar performance. During my 35 years in the field working as a copier rep, I regularly met with customers that wanted another copier when the machine they had began to have regular breakdowns. In an effort to save you money as well as headaches, here are my tips on how to buy a copier. First, you need to do the following before your first appointment with a copier rep:

1. Verify you really require another machine rather than unimportant repair work. Schedule a service call and ask the technician to furnish you with a written estimate on what it would cost to fix the copier and bring the copier back to specification. Hopefully, you’ve established a good rapport with your technician in the years he has serviced your account. Ask him to be point blank clear on what he would do if he were you - fix the machine or purchase another one. Technicians are a great source for fair-minded, unbiased information precisely because they are not sales representatives and often understand the new product line better than the sales force that are actually selling the product.

2. Once you have confirmed that you are in the market for a new system, do your homework BEFORE you call a copier rep to set an initial appointment. You have to know the industry lingo. In today's market, a customer does not purchase a copier - they purchase a multifunctional copier system that copies, prints, scans and sometimes faxes. You need to decide if you only require black and white imaging or color imaging, as well. Conduct an internal assessment to determine your company’s requirements in each of these area’s. Do not overlook the possibility of adding color imaging to your new system. Even though costs have fallen dramatically on color imaging and studies have shown that written communication with two or three colors on the page is much more effective, but only providing you have the volume to justify it. Otherwise you can end up with a system that is over kill and will be a very expensive piece of equipment that can end up being very costly to maintain. You may find that you can expect many more capabilities then you did from your last round of a copier purchase for far less money.

3. If you leased your last copier, call the leasing company and request a buyout letter. Ask specifically for the following information to be given to you verbally and in a written form:
a) lease expiration date, b) a buyout to own amount, c) a buyout to return figure, and d) the proper directions, regarding potential return of equipment. Be advised that the copier company you purchased the system from might be entirely different from the leasing company that provided you the financing for the purchase of the equipment. Don't be surprised if the leasing company takes their sweet time in providing you with this information. This is the reason why it is a good idea to prepare ahead of time and have the information available before you meet with the copier representative.

4. Promise yourself that you will get at least three proposals from different vendors before you make a decision on a choice. I promise that it is well worth your time to meet with three copier reps because it will allow you to make the best type of an informed decision for your situation. Besides, as you well know, it is a wise business practice to always take a good look at the competition.

5. Find out which companies sell copiers directly in your market. A copier manufacturer distributes their products by selling through their own sales team or by selling the product to a dealer and then the dealer markets to the business consumer. Admittedly, I'm biased in favor of buying directly from either the manufacturer or a very reputable individual.  

We specialize in providing Affordable copier repair and sales of like new Digital Color and black and white copiers. 

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How to Choose a Printer & Copier Repair Service Provider and to Lower Copier Repair Costs

No one likes it when there is a need for copier repair. In fact, you may find yourself frustrated with how often you are experiencing breakdowns. They can happen for many reasons. Sometimes, they are unavoidable. In most cases, simply caring for your machine on a regular basis can make all of the difference in the world on how it performs. Take the time to contact a technician about any types of repairs you need as soon as they happen. You can do some things to reduce the costs next time around.

Preventative Maintenance on Copiers 

The biggest step you can take to reduce copier repair costs is simply to avoid them altogether. With preventative maintenance, you may see a significant improvement in efficiency with this machine, too. A good place to start is with the owner's manual. It will include specific steps to take to keep the system running properly. Some of these steps may include how frequently you need to change ink or toner. It should also include steps on proper cleaning and dust removal. With regular maintenance, you will find it easier to spot concerns before they become problems.

Train Your Team 

When it comes to keeping the system functioning at its best, sometimes the process starts with training your employees to use it properly. The basic way these machines function is likely the same. However, some systems work slightly differently. Some people may simply be too rough with the way the system works. In other cases, you may notice problems such as loading concerns that lead to paper jams. Moreover, when a paper jam does happen, some people remove them in the wrong way. This damages the way the system works overall. It can also damage the working components of the system

Have a Technician in Often 

Often, preventative maintenance will include having a professional come in to inspect the system annually. This may occur more frequently if the system is used heavily. Keep in mind that it is up to you to ensure that the person working on the system has the training and experience with the actual make and model you own. Finding someone with plenty of experience with the right make and model will ultimately ensure that the technician knows how to make repairs properly. This means there is no risk of further damage.

Copier repair is a big deal and not something to put off. If the system starts to show signs of concerns, have a professional out to fix it. When you take these steps, you reduce the risk of damage. This means less risk of costly replacement parts or having to replace the copiers in total. Moreover, you can keep your team's productivity up, which will drive costs significantly lower than having a system that is not working and down a lot.   

We specialize in providing Affordable copier repair and sales of like new Digital Color and black and white copiers. 

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