How many of you lease your copiers, fax machines or multi-function devices? Has your lease company approached you concerning your printers and fax machines to reduce costs or offer a Print Management solution?
Copier companies have been playing the per page centralized printing game for years. They charge a set fee per month for your copier usage for up to a set number of pages. They say it will save you money - in a very few cases it does.
What were you quoted on your per page program? Did you know that 87% of the companies recently surveyed on lease programs actually pay a much higher rate than quoted and they didn't even know it?
The Copier & Facsimile lease game exposed. The simple way to see if you are Way, Way Over billed like 87% of all other companies with leased equipment:
1. First look at your lease and write down your monthly print allotment (the number of prints you are allowed BEFORE they charge you more money).
2. Now write down the monthly charges as stated on the agreement.
3. Divide the number of pages allotted into the monthly charge to get a cost per page. Example: $750 per month for 50,000 pages Cost per page $0.015 (1.5 cents).
4. Looks great-right? Nice and small amount per page! - This is where they get you! They quoted you a low per page cost .
5. Now go to your machine and get the ACTUAL PAGE COUNT (if you can-many leasing companies do not give out this number to hide it from you).
6. What does it show? Divide that into the number of months you have been leasing the machine. Example 625,000 pages printed in 18 months (half way through most lease agreements) which equals to 34,722 pages per month on the average.
7. Now get your TRUE COST PER PAGE by dividing your TRUE pages printed every month into your cost per month. Example: 34,722 into $750 equals 0.216 per page. 44% more than what they quoted!
Do you get roll over pages for pages not used? NO! Do you get reimbursed for not using the pages
they allocated to you? NO! They get a
BIG pay increase because they spend less on the supplies and maintenance you
need and you get a BIG cost increase over what you use to spend before you
agreed to the lease.
Now for the kicker:
Look at your lease again and check with your accounts payable department. If you are like the majority of the companies leasing equipment in addition to the monthly fee you are charged a quarterly MAINTENANCE fee which makes your cost per page even higher.
True cost reduction and cost avoidance is what you want to achieve-correct? Before you agree to another lease go through the steps to determine your average print volume. Then use that figure with the new lease amounts to determine if your costs are actually going down or up.
Many leasing companies love to put you on a centralized approach to all your printing needs. They state, "you will reduce your printing costs." However, they do not talk about the single biggest cost to your company: lost employee time and productivity. The centralized approach will cost you more staff time which results in decreased productivity. Plus, what do you do with your perfectly good equipment you own-stop using it?
For More Info - https://ctcopiers.com/
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