Color Copiers and How to Take an Effective Decision in a Small Business

Office copiers have a great use and are almost a necessity in offices today.  Color copy machines bring your documents to life with full color and graphics.  There are mainly three ways in which a business can acquire a copier for its needs.  Invest in a brand new machine, purchase a used copier or lease out a copier.  Since we're talking about small setups with limited capital to spend, we need to tread a meticulous path.  If a small business decides to invest on a new machine, it might not have sufficient funds for things that matter more for the business.  Moreover, with technology advancing ever so rapidly, it wouldn't be wise to own a copier which would only lose value as better products are released. The following are some points worthy of consideration when faced with a need to take a decision in this regard.

Used Copier

Going for this option, you'd be required to make a smaller investment to acquire the color copier than investing in a brand new one.  However, ensure that you deal with only the well-experienced firms that provide fully functional machines that prove useful for several years.  One downside to this arrangement would be that you'd be getting a machine that is not of the latest technology and would also not have an opportunity to upgrade and update the equipment without incurring some expenses. 
Assess your particular needs as buying used copiers might be the best solution in some scenarios.

Leasing a Copier

This actually has many advantages for a small business.  Probably the most important one among them would be the fact that you wouldn't have to make a huge one time investment.  When you lease out an office copier, you would get equipment that is of the latest technology and would also have provisions to upgrade it after sometime.  However, in this scenario, technically, you would never own the copier and would have to make the lease payments and renew the agreements throughout its use.

Assess your Current Needs and Financial Position

The secret to making the right decision is actually not a secret at all.  Understanding where your organization stands financially can help a great efforts deal in making the right choice.  In the long run, you might end up paying more on lease payments than buying a color copier.  But, you wouldn't enjoy the other benefits that come with leasing.

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