Top 5 Ways Nonprofit Organizations Can Save Money

It doesn't matter whether the economy is booming or busting - nonprofit organizations are always interested in saving money.  Of course, "saving money" doesn't necessarily have to mean "cutting corners" or "doing without altogether."  There are plenty of ways nonprofit organizations can save money and still operate effectively and efficiently.

1. Accept Donations

Whether you need a few simple pieces of equipment like telephones and cameras or larger pieces like computers and fax machines, chances are there's a family member, friend, or another business or organization that's already in the market to upgrade and willing to donate old supplies to you.

2. Buy Refurbished Electronics

If you can't find everything you need through donations, consider buying refurbished electronics.  Buying refurbished office equipment like refurbished machines, copiers, printers, fax, telecom systems, computers,  and even cameras is a great way for nonprofit organizations to save money.

After customers return them to the stores (either because they've changed their minds or found some minor problem with the way the electronics functioned), manufacturers inspect the items and make any repairs before certifying they're ready to return to store shelves as "refurbished" items.  The manufacturers can't sell the items at the same prices as they'd sell brand new items, so they sell them at significantly lower costs.  Purchasing refurbished electronics at lower costs than brand new electronics at regular costs helps nonprofit organizations save money.

3. Look for Volunteers

Many nonprofit organizations already acquire much of their own legwork through volunteer efforts, but they can also find volunteers to donate time and skills to things like building and designing websites, creating logos for contact cards and stationary letterheads, and writing copy for websites, newsletters, and fliers.

4. Do It Yourself

While many people have family members or friends (or friends of friends or family members!) who are skilled at tasks like writing and website and graphic design, not everyone will agree to provide these services for free.  If you can't find someone willing to donate his or her services, consider doing the jobs yourself.

There are many free and easy-to-use website templates available; these days, setting up a website, costs a little more than just the price to purchase server space.  If your nonprofit is a local chapter of a national organization, use the national logo and create your own stationary letterhead and contact cards.  If you need to know how to effectively write simple copy for a newsletter, advertisement, or your website, do a little research online for tips on how to keep your words brief yet effective.

5. Find Freebies

Volunteer work is free for you and many do-it-yourself projects are either free or cheap, but keep in mind that there are also tools available that are completely free and in constant supply.

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What's The Difference Between A Refurbished Copier And A Used Copier?

If you're going to buy a copy machine, you may have heard a lot of different terms thrown around, like new, used, re-manufactured, demo and refurbished.  Not knowing the difference between these terms can dramatically affect how much you pay for your copier.  Read on to learn the difference between a refurbished copier and a used copier.

New

You probably know this one already, but a new copier is brand new, and comes directly from an authorized channel, like a dealer or distributor.  The phrase "authorized channel" sounds pretty fancy, but all it really means is that the manufacturer's representative receives commission on the sale.  Just like a new car, new copiers lose a lot of value as soon as they "leave the lot."  Generally if you want a brand new copier, your best and most inexpensive option is through a copier leasing program rather than outright buying it.

Refurbished

Refurbished copy machines have been audited, cleaned, tested, and updated by a third party (not the manufacturer).  Most refurbished copiers have been used less than three to six months as rated by their respective manufacturer's recommended monthly usage tables, and come with a "same as brand new" warranty.  Best of all, these copiers are sold at discount levels up to 75% off MSRP.  If you choose this option, just make sure that the company you buy from is as a good reputation and an A-rating with the Better Business Bureau.

Remanufactured

Manufacturers sell refurbished copiers too, but they like to call them re-manufactured, which means the copy machine was refurbished by the manufacturer itself and not a third party. Re-manufacturing means that the manufacturer tested and updated the equipment.  As with the refurbished copiers, these copy machines are usually have less than three months of use, and have been acquired from off-lease contracts, sales demos, short term rentals and/or corporate downsizing.

Used

Used generally refers to a copy machine that is being sold without any repairs, updates, cleaning and limited testing.  When you see a copier sold as used, without a warranty, most likely you're getting it "as-is" and should be aware of the risk you are taking.  Some unscrupulous companies might sell copy machines as "used" that should actually be sold for parts.

For the best deal on a copy machine for your business or office, your best choice may be a re-manufactured or refurbished copier that comes with a warranty.  That way you are spending a lot less money while still benefiting from the protection of a warranty.

For More Info : https://ctcopiers.com/refurbished-copiers-newer-models/

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Do Compatible Toners Work For Scanners, Printers, Fax Machines, and Copiers?

The topic of compatible toners is widely talked about and very important to office goers.  Lots of people find compatible toners a much more efficient way of running their office when it comes to meeting all of their printing, scanning, faxing and copying needs.

There are often rumors that the compatible toners are less desirable to use in the office because of the quality but this is not true.  They are tested and made to work and last just as long as original toners.

Before a compatible toner is even made, every part of the toner is tested, inspected and approved.  

They are then tested after they are built and again picked at random off the shelf to be tested as well. 

They are built to work just as well as the original.

The percentage of pigments in the compatible toners is the same and they hold the same quality within the carefully designed formula just as the original toner cartridges are made.

These toners are made from recycled parts that are still good to use.  They are also made from repaired parts to recycle and conserve resources.  This will help you to give back.  You can go green by helping to reduce the amount of waste coming from toner use in communication equipment.

Compatible toners work for all different types of machines.  One might think that they only work when used for a printer.  The truth is, a fax machine, copier and scanner all have the basic internal structure when it comes to toner use so you can use them for all of the machines.

Most fax, copy scanning and printing machines used in the office are all in one machines now. Multi-functional machines have grown to be the most popular office tool, so it has become more of a priority for compatible companies to make sure they are top quality to satisfy all business communication needs.

Top compatible toners are made to fit many different brands.  Whether they are made from original parts, refurbished or re-manufactured parts they have been tested and approved by professionals before they are allowed to go out on the market for sale.

For More Info - https://ctcopiers.com/toner-supplier/

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What Do You Need to Know Before You Buy a Used Copier Or Printer?

Are you considering purchasing a used copier printer all-in-one office equipment from a company out or going out of business? You need to think a minute about this. The company is going out of business for a reason and the majority of the time it's because of cash flow.

Do you think they would spend their last few dollars having their copier repaired or maintained? Buying a used copier printer from a company going out of business is like buying a used car from a dirt lot 100 miles from a city. It's buyer beware and check your pockets before you leave because the seller will be gone!

Last week we received 11 service calls from companies who purchased used copier printers multi-function office equipment from a business going out of business. This is how most of the copier repair calls start: "Hi, I need somebody to come out to clean a copier because we are getting lines." or "Hi. we are getting paper jams and we need it fixed right away." Then the person tells us they just purchased the used copier at a great price from a business that failed. Now the company is gone and they can not get a hold of them.

Do you think once you buy the used copier they will help you if a problem occurs? They sold you the used copier printer, closed the business and left town for the mountains.

The bottom line is that the average repair on the clients' copiers cost more than what they paid for the used copier.

How to prevent this problem:

1. Contact a company who specializes in the used copier printer. Do not ask you neighbor doctor, nephew lawyer or next door electrician. Get a certified technician to review it.

2. Have the copier repair tech check the following: last copier maintenance cycle, the amount of life left of the toner, developer and drum. Get an unbiased view from a technician who will give you a report before you spend a dime on the refurbished or used printer copier.

3. Better yet, get the used copier printer from actual copier printer dealer. You may pay a few dollars more but it will prevent exposing yourself to problems and hundreds of dollars in repair bills later. May companies will give you a quick over the phone estimates of costs to check the equipment before you buy it. It only costs you a phone call and could save you hundreds of dollars!

For More Info - https://ctcopiers.com/

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