Just like the machine that our human body is, your office
equipment also suffers from downtime.
Much like a very unwell body, when your copier or fax machine goes out
of order, a lot of office tasks are put on hold. This means reduced productivity, not to
mention stress and unmet deadlines. This
can be avoided.
Downtime, whether for a short or long period of time,
ultimately results in loss of revenue.
There are techniques and tips which can be used to help you prevent
downtime. There are many ways which you
can avoid this:
1. Adequate practical knowledge of office staff - It doesn't
really take a genius to troubleshoot common office equipment problems,
especially when the staff have sufficient technical familiarity, common sense
will also do, with these types of equipment.
2. Regular maintenance checks - Prevention is better than
cure. Habitual check-ups of your office
equipment keep them well-oiled, so to speak, and avoid any possible
downtime. Although, of course, it
doesn't really make it foolproof, you're definitely reducing any possible
downtime.
3. Quality office equipment - Quality comes with a price,
that's a fact. However, in the long run,
it may prove to be a more practical choice than purchasing a lesser priced
counterpart.
With these tips, you will be sure to have lesser occurrences
of downtime and a longer life for your office equipment. You save money by not calling in maintenance
for every little technical problem that arises. You can also save money when
there is less downtime at the office.
What if your copier suddenly throws up all the papers you
feed it and you need all the copies in the next 30 minutes for the upcoming
board meeting? Can you possibly wait for
the maintenance crew to show up and repair it?
When it's an emergency such as this, you will have little
choice; but to do the job yourself, if you want to get your tasks done on
time. Not only that, it really helps to
have some knowledge on how to deal with urgent situations.
Here is a simple step by step procedure on resolving your
copier emergency:
1. Try feeding the copier different sizes of paper. It might be because one of the paper sizes is
jamming the machine. Is the paper simply
stopping, or is it crumpling up?
2. Listen to the machine.
What kind of noise does it make- whining, does it seem to be spinning
its rollers or does it seems as though its off?
3. If only one size is jamming the copier, then it means
that the trouble lies in one of the cassettes.
All you need to do is switch the position of the cassette and there you
go.
4. If possible, clean the cassette as well as the rollers
which turn the paper.
5. However, if all cassettes seem to be jamming and the
paper stops in the machine without crumpling, it's possibly because of worn out
rollers. You can perform the same
procedure as above to clean out the rollers.
6. If the machine is jamming and the paper is crumpling,
then follow the path of the paper carefully and determine if there is something
inside which causes the paper to stop.
7. Listen to your machine; it can save you a lot of
time. If it appears like it is just
spinning, its probably rollers
then. You can try and look at them,
since they move the paper through the machine.
If the copier whines or if it groans just before jamming then you will
have to call for service.
It will really help if you are able to address simple office
equipment glitches on your own. Saves
you a lot of time and money, and helps you meet your deadlines without waiting
for the maintenance crew to arrive and fix these downed machines.
For More Info - http://ctcopier.com/
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