Investing in a powerful, multi-functional copier for your
business is one of the best investments you can make for the productivity of
your office. That said, there are
several factors you'll need to consider when looking for the right copier, the
most important being how often will the copier be used. When working out how many copies are made per
day or month, you will be better able to determine whether you will need a color
or black and white copier, the size of the copier as well as its tray's
capacity. The second aspect to ensure
about your copier is that it has a duplex option. This will allow for double, and single sided
printing and copying, with the option of making one or the other the
default. This will save plenty of
paper. There should be an option to use
single sided printing as well, but ensure this feature should only be used when
absolutely necessary.
Ensure that the copier chosen uses a tiny amount of standby
power, and that it automatically switches between standby and active mode when
not in use. Plenty of the newer copiers
automatically enter into standby mode the moment they are not being used and
have awfully fast start up times. A
comparison of some new copiers shows that they only consume 3w of energy as
opposed to 690w for some older copiers.
Yet another aspect to consider before deciding on a copier, is whether a
multi-functional copier will be
a worthwhile investment. These copiers
are able to take on the workload of a scanner, printer, and copier and even fax
machines, all in one. It can also save
you a lot of space, if you are running a small office, and will save you money
in running and servicing costs should you need to utilize each of these
machines for your business.
The resolution of the copier establishes the clarity of each
page such as the crispness and clarity of an image, which may be very important
depending on the copier's purpose.
Resolution is calculated in dots per inch. There are copiers equipped with very high resolutions,
but save you and require a regular amount of prints with exceptionally clear
images, this will certainly impact on the running costs of your copier. Consequently, dramatically high resolution
copiers are mostly only worthwhile to designers and printing businesses. The next aspect to take into consideration is
the speed at which you will require your copier to perform. A copier's speed is measured in pages per
minute. If you and a lot of other people
will be using the copier on a regular basis, it is advisable to get a copier
that performs at a faster rate in order to aid productivity. The software available for the copier should
be thoroughly researched to see which capabilities it is equipped with, should
you need to make use of it in the future.
Some software may be very useful, particularly for larger organizations
where you can keep tabs on what is being printed, and instigating departmental
quotas on printing.
A copier is a
large investment to make, thoroughly research any decision before making it,
and only buy from trusted, accredited suppliers.
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